What are the responsibilities and job description for the Engagement Assistant, College of Engineering and Applied Science position at University of Colorado Boulder?
Requisition Number:
61840
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
16-Feb-2025
Date Posted:
30-Jan-2025
Job Summary
Advancement at CU Boulder encourages applications for an Engagement Assistant!
The Engagement Assistant operates as a key support member of the College of Engineering and Applied Science team and is a crucial part of the Office of Advancement at the University of Colorado Boulder. Under the guidance of the Director of Alumni Engagement, this position provides administrative support for a high-performing and collaborative alumni engagement team and will work on a broad array of projects and tasks.
This position will perform administrative duties that are variable and sophisticated in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement and constituent engagement component.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define the culture and drive engagement and fundraising success. The division consciously allocates time and resources to diversity, equity, and inclusion. These efforts contribute directly to the division’s core values and to advancing CU Boulder’s mission through impactful fundraising and engagement results. As a team and as individuals, the Advancement Division commits to learning about and challenging systems, policies, and practices that enable oppressive ideologies to recur in the CU Boulder community. Embracing the responsibility to lead and model helps promote the desired culture while supporting internal and external constituents. Accountability for the division's commitment to these values is established through specific individual and team goals that evaluate progress and growth.
What Your Key Responsibilities Will Be
Administrative Support
- Assist with the tracking, stewardship and engagement of volunteers for the College of Engineering and Applied Science.
- Initiate, schedule and coordinate internal and external meetings for the College of Engineering and Applied Science donor relations and alumni engagement team.
- Monitor and record donations and event payments.
- Serve as the procurement lead for the team by coordinating payment of vendors, completing expense reports, and other budget management tasks as assigned.
- Provide event support and preparation as necessary.
- Coordinate the inventory ordering and tracking for branded event materials and giveaways.
- Assist with planning tasks such as venue searches/reservations, vendor inquiries/ordering, nametag printing, calendar updates, and other logistical needs. Build registration pages in Cvent or other appropriate platforms including relevant branding and other requirements based on the unique needs for each initiative.
- Manage all registration updates, changes, and reports leading up to the initiative along with appropriate post-initiative tracking and survey administration.
- Assistance with special projects.
- Assist the assistant director in coordinating and supporting mock interviews.
Communication Support
- Become adept in using e-Comm platforms, specifically Cvent and Salesforce, with a primary focus on data entry and maintaining accurate records.
- Assist with increasing awareness of engagement activities among College of Engineering and Applied Science faculty/staff, advancement colleagues, alumni, and students as appropriate.
- Assist with the execution of physical mailings by curating the distribution list, ordering necessary supplies, and coordinating the send.
- Organize and manage contact lists for events, communications, and campaigns.
Office Management
- Answer and direct phone calls; screen phone messages and distribute/follow-up as needed.
- Update and maintain alumni and donor records in the database ensuring accuracy and consistency.
- Receive, process and distribute unit mail/inter-office correspondence.
- Prepare and submit expense reports; prepare purchase requisitions for various office needs; maintain office supply inventory.
- Serve as a liaison between the College of Engineering and Applied Science donor relations and alumni engagement team and various internal and external constituents. Research and gather information on various topics as necessary and expedite the flow of information to staff.
- Resolve IT/software related issues for the team.
What You Should Know
- This position will occasionally be required to work evenings/weekends.
- This position has the ability to work a hybrid schedule with some days on campus and some days remote.
What We Can Offer
The salary range is $55,000-$58,000 annually. Relocation assistance is available within Advancement guidelines.
Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be dynamic. Be successful. Be Boulder.
What We Require
- Education: A bachelor’s degree or equivalent experience or combination of education and experience.
- Experience: 1 years of direct work experience.
What You Will Need
- Strong verbal and written communication skills.
- Strong attention to detail and accuracy in completing tasks.
- Sense of curiosity and the desire to find solutions to sophisticated problems.
- Strong customer service skills.
- Ability to navigate and manage various databases.
- Ability to manage multiple tasks simultaneously and adapt to changing priorities; ability to appropriately manage time and meet set timelines.
- Ability to embrace the shared values of the Office of Advancement.
- Ability to exercise a high degree of tact, discretion, and collaboration in working with a diverse range of constituents including employees, students, volunteers, alumni, donors, and campus colleagues.
- Ability to operate independently; has a self-learner/self-starter attitude.
- Understanding of data compliance and integrity.
What We Would Like You to Have
- Experience working in customer service and/or an operations focused role.
- Experience in or understanding of a non-profit or higher education environment.
- Software Used: Microsoft Office products, donor tracking software (Salesforce/BSR Advance), Zoom, Teams, Cvent, LinkedIn, DocuSign, M-fin, Asana, Marketplace, Concur, WorkFront.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by February 16, 2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
Salary : $55,000 - $58,000
