Program Manager, Alumni Engagement, CEAS

Summary

Job Summary

Advancement at CU Boulder encourages applications for a Program Manager for Alumni Events! This role is primarily responsible for developing, leading, completing and managing events to engage students and alumni with the College of Engineering and Applied Science. Events will consist of key signature events that occur on an annual basis along with ongoing unique events to accomplish strategic objectives. A major priority for this position is establishing relationships with key partners throughout the college, University and with alumni for the successful execution of each event. The program manager is a member of the college's alumni engagement team within the advancement division.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define the culture and drive engagement and fundraising success. At CU Boulder Advancement, we allocate time and resources to create and sustain an environment where everyone matters and all can thrive. This commitment aligns with our core values and mission to achieve impactful fundraising and engagement. Our team and staff are dedicated to learning, challenging, and transforming systems, policies, and practices that perpetuate oppressive ideologies (such as racism, sexism, ableism, heterosexism) within our community. We embrace our responsibility to lead by example in promoting a supportive culture for both internal and external constituents. We hold ourselves accountable to our values and mission through individual and divisional goals that continuously assess our progress, growth, and outcomes.

Responsibilities

What Your Key Responsibilities Will Be

Strategic Programmatic Oversight/Task Execution/Tactical Work

Alumni & Student Engagement Events

• Develops and drives annual plan for alumni and student engagement events with a focus on creating a culture of lifelong engagement.
• Plan and organize all details related to annual events the college's signature events such as the Distinguished Engineering Alumni Awards banquet, Homecoming, and new events/traditions that are developed.
• Plan, manage and complete all logistics for local and regional events for the Office of Alumni Engagement each fiscal year by involving relevant constituents such as college leadership, faculty and staff members, Alumni Association, and/or alumni.
• Create, implement and refine an event planning guide establishing the necessary steps for planning an event from start to finish (defining event goals and focus, finding and securing venue, inviting key constituents, developing the marking and promotional plan, finalizing event details, performing event, and completing post event evaluation and follow-up).
• In collaboration with the college's Marketing and Communication steam, coordinate messaging and communications to internal and external audiences for all alumni engagement events via a variety of media including: email, newsletters, website, social media (Facebook, Twitter, LinkedIn, and Instagram), event invitations, surveys, brochures, postcards, and other outlets as needed.
• Collaborate with the University and college to establish the alumni office’s presence at existing events and programs geared toward students and invite alumni to participate when relevant.
• Identify and establish new events and opportunities to engage with students with the goal of developing a culture of lifelong engagement.
• Assist with engagement efforts related to events for student organizations that provide opportunities for them to connect with their alumni.
• Assess the impact of events by supervising registrations, attendance, and soliciting feedback from events to advise future decisions.
• Use the Advance (alumni) database and other relevant systems to input alumni activity, contact reports and pull reports to track progress throughout the year.
• Propose and manage budgets for individual alumni and student events.
• Perform external visits with prospective event volunteers, speakers, and invitees.
• Perform online research, benchmarking activities and be actively involved in at least one professional association to support the development and continuous improvement of the alumni engagement office.
  
  

Alumni Office and Advancement Support

• Work to support the greater alumni and advancement teams to implement strategic priorities and achieve goals.
• Manage student worker assigned to the Alumni Engagement team.
• Generate and refer alumni story ideas for print and electronic communications for the college.
• Work with alumni engagement staff to assist with overall alumni engagement activities and take ownership over certain initiatives when the need and skills align.
• Actively participate and support college advancement events and initiatives as necessary.
• Serve as event planning liaison for all Advancement and CEAS events not directly under management.
• Undertake other duties and responsibilities as assigned by the Director of Alumni Engagement.
  
  

What You Should Know

• This position may require local, regional, and out-of-state travel to engage with university constituents.
• This position has the ability to work a hybrid schedule with some days on campus and some days remote.
• This position will occasionally be required to work evenings/weekends.
  
  

What We Can Offer

The salary range is $63,000-$73,000 annually. Relocation assistance may be available within Advancement guidelines.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements

Be collaborative. Be engaged. Be Boulder.

What We Require

• Education: Bachelor’s degree or equivalent combination of education and experience.
• Experience: 1 years experience in areas such as program and event management.
  
  

What You Will Need

• Ability to work both independently and collaboratively as a member of team in a fast-paced and sophisticated environment.
• Ability to adapt to changing situations and priorities.
• Excellent verbal and written communication skills with high attention to detail.
• Record of success in developing programs and organizing events.
• Ability to develop relationships with people from a variety of backgrounds and experiences.
• Ability to make decisions and to address and resolve issues independently.
• Knowledge of email and event marketing tools for mass emails and registration management.
• Ability to handle confidential information in an appropriate manner.
• Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty, staff, alumni, students from around the world.
  
  

What We Would Like You To Have

• Experience in higher education alumni engagement, communications, volunteer recruitment, event planning, program management, and/or related areas, with proven track record of success.
• Experience using event marketing and management tools such as Salesforce, Marketing Cloud and Cvent.
• Experience planning large and small scale events with overlapping timelines.
• Software Used: Microsoft Office products, database management and data manipulation, Salesforce, Zoom, Teams, Academic Impressions, Trello, LinkedIn, Marketing Cloud, Marketplace, Google docs/sheets, Cvent (or other RSVP system), Graduway, Qualtrics, Workfront, Canva, LinkedIn, DocuSign.
  
  

Special Instructions

To Apply, Please Submit The Following Materials

• A current resume.
• A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
  
  

We may request references at a later time.

Please apply by April 20, 2025 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.