Senior Inventory and Business Services Manager

Summary

Job Summary

The University of Colorado Boulder encourages applications for a Senior Inventory and Business Services Manager! This role plays a key role in supporting the business operations of Health and Wellness and will be responsible for medical inventory management, medical equipment management, capital asset management, cash management, and procurement functions across Health & Wellness. This role ensures seamless coordination of these areas, with a strong focus on optimizing operational efficiencies within the Medical Clinic. The position is a strategic leader responsible for processing procurement requests, administering the Procurement Card Program, and managing departmental expenses, reimbursements, and cash management. Success in this role requires strong leadership, exceptional organizational skills, adherence to university policies, and an ability to collaborate effectively with campus partners to enhance the overall efficiency of Health & Wellness operations.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Administrative Services staff in Health and Wellness (H&W) understand and are committed to the unique health concerns of our student population, making us an unparalleled source of advocacy for student wellness at CU Boulder! The Wardenburg Medical Clinic provides a wide range of health care services for students including primary care for illnesses and injuries, as well as chronic conditions, physicals, sexually transmitted infection testing and treatment, allergy shots, vaccinations, travel health care, and concussion care.

Responsibilities

What Your Key Responsibilities Will Be

Inventory Support

• Oversee the Purchasing & Receiving Manager for Health & Wellness, who is responsible for ordering medical supplies and tracking them within our inventory management system.
• Develop proficiency in and analyze the internal inventory system to coordinate and manage the procurement of materials, supplies, capital equipment, furniture, and medical/office supplies, ensuring seamless operations across H&W departments.
• Periodically audit inventory to ensure quantities meet operational needs.
• Support the distribution of supplies across departments, ensuring proper documentation and tracking of shipments, including packing slips, approval records, and resolution of discrepancies such as shortages or damaged goods.
• Assist with regular inventory audits to identify and address expired or damaged items, ensuring accurate documentation and proper organization of stock in the medical clinic’s inventory.
• Assess procurement needs and provide timely guidance to departments to maintain operational efficiency and meet timelines.
• Develop strategies and initiatives for optimizing inventory levels to improve service and reduce operation costs.
  
  

Business Services Support

• Oversee and provide direct support for financial and procurement functions, including expense reimbursements, procurement card report administration, vendor payments, procurement activities, and overall financial management ensuring adherence to compliance with policies, procedures, and regulations.
• Review and approve procurement and business transactions, assessing charges for reasonableness and ensuring proper allocation and coding in accordance with university procurement standards.
• Support the approval process for departmental invoices, auditing and authorizing payments against purchase orders to maintain compliance with university policies and regulations.
• Manage contracts, purchase orders, and other business agreements, track expiration dates, and provide communication to partners.
• Identify necessary reconciliation processes and business support procedures for financial transactions.
• Supervise complex procurement procedures, including Requests for Information, Requests for Proposals, and Invitations for Bids.
• Build and maintain productive relationships with key partners to align sourcing and process improvement strategies while fostering positive vendor relationships to avoid service disruptions.
• Provide technical expertise and remain current with campus and system requirements to ensure the most efficient and compliant procurement procedures are implemented.
  
  

Supervision

• Supervise two to three staff members who provide business transaction and inventory support for H&W.
• Facilitate cross-training opportunities to ensure consistent handling of ongoing tasks and responsibilities within the unit.
• Hire, conduct planning, coaching, and performance evaluations, and coordinate disciplinary actions, if necessary.
• Manage work schedules and task assignments, observing progress to ensure completion of H&W business support services.
  
  

Liaison

• Serve as the liaison for H&W for individual departments procuring goods and services.
• Act as liaison with the Procurement Service Center, Property Management, and the Capital Assets Division to interpret, apply, and communicate policies. Proactively ensure adherence with accounting guidelines and procurement policies.
• Regularly review communications from the system controller, Campus Controller’s Office, Property Management, and Procurement Service Center including newsletters, policy updates, and procedural changes, to stay informed and equipped to support H&W departments.
• Establish and maintain internal controls related to financial procedures and reporting.
• Provide back up support to travel for H&W employees, submission of travel reports, and review of necessary procedures.
• Handle special projects as assigned.
  
  

What You Should Know

This position has the ability to work in a hybrid format, with an anticipated schedule of 4 days in the office and 1 day remote.

What We Can Offer

The salary range for this position is $62,000 – $68,000 annually.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements

Be balanced. Be impactful. Be Boulder.

What We Require

• Bachelor’s degree in a relevant field (e.g., business, finance, compliance). An equivalent combination of education and experience may substitute.
• 1 year of relevant, professional experience.
• Experience in supervision of professional staff.
  
  

What You Will Need

• Demonstrated ability to establish and maintain excellent working relationships with diverse constituents, including healthcare providers and legal staff, and a commitment to excellent customer service.
• Able to work independently, manage multiple concurrent responsibilities and tasks, and deal with changing priorities; experience with legal research.
• Proficiency of computer and office software skills.
  
  

What We Would Like You To Have

• Experience in PeopleSoft, Concur, Marketplace, or HCM.
• Procurement experience in a healthcare setting.
• Experience in accounting, finance, banking, auditing, inventory management, or a different job-related field.
  
  

Special Instructions

To Apply, Please Submit The Following Materials

• A current resume.
• A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
  
  

We may request references at a later time.

Please apply by April 8, 2025 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.