What are the responsibilities and job description for the Admissions Examiner position at University of Colorado?
Admissions Examiner
Office of Admissions
Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!
Who We Are
The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking an Admissions Examiner to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. The work location for this position is on-site/fully remote. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.
At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.
Salary Range: $40,268 - $51,959 annually. Compensation will be commensurate upon experience and qualifications.
Benefits at a Glance
At UCCS, our employees are our most valued asset. We're proud to offer:
- Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
- Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
- Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
- Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
- Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
- Want to know your total compensation? Use our calculator to get the complete picture!
Summary
The Admissions Examiner is responsible for understanding and applying all aspects of the admission review process in accordance with the process manual, as well as UCCS, CU-system, and State of Colorado requirements which may apply. This position has the more specific role of examining undergraduate and graduate applications and associated documents needed to determine admissibility or complete graduate application files, and to make such admissions decisions based upon stated processes and practices.
Essential Functions
The duties and responsibilities of the position include, but are not limited to:
- Follow admission review procedures in the following areas: reviewing applicant’s high school and college transcripts as a part of determining academic eligibility; recommendation letters;reviewing ACT, SAT, GED, GRE, GMAT, etc. test scores as a part of determining eligibility; gathering other necessary documents required as per the direction of the graduate department or school based on current process and practices.
- Communicate with prospective applicants (and families) in person, virtually, via email, and phone as to the requirements for admission and answer questions regarding the process, qualifications for admission or alternatives if not admissible.
- Refer graduate applicants to the appropriate graduate department for clarification on admission decisions and/or additional information relevant to future re-review and admissibility options.
- Advise continuing students regarding holds on their records that may keep prevent enrollment in future terms (such as academic suspension holds, missing documentation, past balance holds).
- Have a working knowledge of FERPA guidelines to ensure proper communication of information.
- Provide student ID numbers when requested while still operating under FERPA guidelines.
- Manage, review and decision applications in the electronic student information system (CUSIS) and/or CRM of record.
- Determine applicant admission type as either freshman or transfer per the Colorado Department of Higher Education’s regulations.
- Prep admission files for the admissions conduct review committee as needed.
- Evaluate standardized test scores (ACT, SAT, GED, IB, CLEP, AP, GRE, and GMAT).
- Verify previous institutions attended as disclosed on application.
- Manage application check lists to ensure receipt and processing of associated documents.
- Support duplicate application resolution process.
- Enter biographical data into CU-SIS.
- Verify all data uploaded into CU-SIS is correct and matches the application.
- Determine student’s residency and/or citizenship status per state statute.
- Support graduate department admission by preparing digital completed application packet and initiating electronic workflow to respective departments for review/decision.
- Convert college quarter hours to semester hours.
- Apply professional discretion to admission decisions where documents or academic history may be deficient.
- Verify accreditation of other institutions student credentials have been received from.
- Determine if there is in-progress work on the transcript and request a final transcript when necessary.
- Forward transcripts and other educational documents to other University departments or staff when it is academically necessary.
- Manage and process tuition classification forms.
- Process admission committee or graduate department admissions decisions per academic college guidelines and according to the Office of Admissions processing procedures.
- Determine if in-progress work showing on a student’s credential should be used when making the admission decision.
- Participate in admissions committee or graduate department reviews with faculty and staff from the various professional schools.
- Ensure appropriate admissions/denial communication is activated and sent to the applicant/student.
- Process completed application files within the established two-week processing time frame.
- Match and electronically index documents to OnBase.
- Cancel or defer applications or admission per the students’ or department request.
- Delete electronic applications from the student information system (CU-SIS) when necessary.
- Process electronic student update forms.
- Monitor weekly generated incomplete applications report and manage volumes accordingly.
- Assist other University departments in locating electronic documents in OnBase.
- Add or delete registration holds when documents are received.
- Support resolution of student grievances either directly or with assistance from external departments.
- Work within the document workflow to manage streamlined processing of electronic documents.
- Make recommendations and collaborate on continual improvement of the admission’s process.
- Update admission manual (the standard operating procedure document) as/when directed.
Tentative Search Timeline
- Priority will be given to applications submitted by: April 20, 2025
- Potential interview dates: April 28, 2025 - May 9, 2025.
- Potential start date: June 1, 2025.
All employees of the University of Colorado Colorado Springs (UCCS) are required to complete training on policies and procedures administered by the Office of Institutional Equity (OIE), under the supervision of the Associate Vice Chancellor of Institutional Equity/Title IX Coordinator. Required training includes: understanding and reporting conduct prohibited by the sexual misconduct, protected class nondiscrimination, and conflicts of interest in cases of amorous relationships policies, related retaliation, and compliance with accommodations regarding disability, pregnancy or related conditions, and religion. All employees are also designated as “responsible employees” and are required to report conduct prohibited under these policies, and student disclosures of pregnancy or related conditions directly to the OIE and to provide OIE’s contact information to any student disclosing pregnancy or related conditions. More information is available at: Policies and Resolution Procedures | Office of Institutional Equity (uccs.edu).
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To be considered for this role, you must possess a bachelor’s degree from an accredited college/university.
Preferred experience in document processing, file management, and candidate review.
Ideally has experience working in an education environment.
Ideally has experience in an office of admissions.
Ideally has experience with Oracle/Peoplesoft.
UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.
Salary : $40,268 - $51,959
