Research Administration & Finance Professional (Senior – Program Manager)

University of Colorado Anschutz Medical Campus

Department: Department of Dermatology

Job Title: Research Administration & Finance Professional (Senior – Program Manager)

Position 00820779: – Requisition #:36116

Job Summary:

The Department of Dermatology is seeking a dedicated and detail-oriented Research Administration & Finance Coordinator to oversee the day-to-today research operations. This full-time position will manage both Pre and Post Award administration and financial tracking. The successful candidate will provide comprehensive administrative, financial, and technical support to faculty, assist in securing external funding for research, terminating, and renegotiate contracts and sub-contracts, as well as researching and interpreting relevant regulations, guidelines, and standards. The coordinator will also oversee the processing of contracts and/or grants throughout the department.

Pre-Award Management (30%)

• Independently develop or assist faculty in the development and review of a working budget for grant applications, as well as the development or preparation of F&A calculations, consortium agreements and scopes of work for subcontracts, budget justifications, as well as other sponsor-required documentation.
• Independently work with the PI to route and submit grant applications, contracts, and subcontract agreements.
• Serve as primary point of contact and deliver all information needed for OGC to respond to Just-In-Time requests from the sponsors for assigned grants within the time frame required.
  
  

Post-Award Management (40% of time)

• Serves as the primary point of contact with OGC post-award, and in partnership, manages all of the Department’s active research awards.
• Utilizes A2E to proactively manage PI awards, providing monthly reporting, reconciliation and project expense projections. Ensure compliance with Federal, State and University Guidelines and policies.
• Proactively reviews award notices with PIs for accuracy, funding cuts, and/or restrictions. Works with PI to address any changes or rebudgeting requirements.
• Consult with PIs and project staff regarding allowability of proposed expenditures on sponsored funding.
• Oversees and supports timely submissions of ePERS, COI’s and other required reporting on all projects.
• Assist faculty in maintaining a comprehensive calendar to track all important dates related to grant submissions and renewals.
• Support PIs in executing and monitoring of subcontracts, invoicing, and cash receipts, as well as the preparation and routing of amendments.
• Support PIs with planning and tracking personnel budget allocations, incorporating recommendations for salary increases on an annual basis, the varying needs of grants for staff time and effort, and projections of staff salary coverage.
• Understanding and executing complex guidelines and regulations
  
  

Other Fiscal Responsibilities (30%)

• Oversees purchasing and procurement related activities, including but not limited to purchase orders, payment vouchers, INs, HNRs, and a variety of other instruments in both the University and CU Medicine fiscal systems.
• Interprets purchasing and procurement rules, updating internal procurement processes based on new/updated guidelines and procedures.
• Reviews and approves Concur expense reports, travel request forms, CU Marketplace requests, and other purchasing related items created by administrative staff for accuracy and compliance with policies and procedures.
• Communicates directly with procurement services team for educational, CME, and other contracts. Loads contracts into Marketplace; when applicable, handles Marketplace requests for deposits to external parties and tracks completion of these requests.
• Enters Journal Entries (JEs) and Payroll Expense Transfers (PETs) in compliance with internal and external policies and procedures.
• Processes and codes invoices for leadership approval in COR360.
• Receives and properly processes all checks and invoices in compliance with internal and external policies and procedures, inclusive of educational, clinical, and research.
• Updates and maintains centralized finance resources for administrative assistants in Microsoft Teams, training departmental staff as needed.
  
  

Principal Level, all the above and:

• Provide advanced expertise and leadership in development and management of complex grand applications and contracts.
• Lead initiatives to improve grant management processes and systems within the department.
  
  

Program Manager Level, all the above and:

• Independently manages the research enterprise of the department, ensuring alignment with strategic goals.
• Independently oversees department procurement processes, identifies opportunities for increasing efficiency and effectiveness for all department procurement needs.
• In partnership with Departmental leadership, develop and implement financial reporting tools used across all mission areas of the department.
  
  

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Dermatology at the University of Colorado is an internationally renowned program that provides comprehensive resources for the diagnosis and therapy of diseases and conditions of the skin. Our mission is to lead in cutting edge dermatologic care, research, and education.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service
  
  

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Senior Professional:

• A bachelor’s degree in finance, accounting, business administration, business, or a directly related field from an accredited institution.
• Two (2) years of professional level experience in contract management, grants management, and/or financial management within a complex organizational structure
  
  

Principal Professional:

• A bachelor’s degree in finance, accounting, business administration, business, or a directly related field from an accredited institution.
• Three (3) years of professional level experience in contract management, grants management, and/or financial management within a complex organizational structure
  
  

Program Manager:

• A bachelor’s degree in finance, accounting, business administration, business, or a directly related field from an accredited institution.
• Five (5) years of professional level experience in contract management, grants management, and/or financial management within a complex organizational structure
• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
  

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience with various types of funding and accounts including grants, contracts, gifts, endowments, state funding, indirect cost recovery, consulting revenue, auxiliaries, and service centers
• Familiarity with CU procurement and accounting software such as Concur, Marketplace, Cor360 and A2E.
• Experience in pre- and post-award grants and contracts administration within a higher education environment
  
  

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Ability to manage several projects or tasks simultaneously and to exercise judgment when prioritizing projects.
• Significant knowledge of federal grant and contract regulations and policies.
• Strong problem-solving, analytical, and decision-making skills; ability to independently analyze and resolve complex problems as well as self-directed work capabilities.
• Exceptional attention to details required
  
  

How to Apply:

For full consideration, please submit the following document(s):

• A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
• Curriculum vitae / Resume
• Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
  
  

Questions should be directed to: Jennifer Nevener at Jennifer.Nevener@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by February 15, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Senior: $56,554-$71,936

Principal Professional: $65,037-$82,727

Program Manager: $67,864-$86,323

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

University Staff

Job Category

Research Services

Primary Location

Hybrid

Department

U0001 -- Anschutz Med Campus or Denver

Schedule

Part-time

Posting Date

Feb 5, 2025

Unposting Date

Ongoing

Posting Contact Name

Jennifer Nevener

Posting Contact Email

Jennifer.Nevener@cuanschutz.edu

Position Number

00820779