Procurement Contract Specialist, 2025-583

Job Detail

Job Title:Procurement Contract Specialist

Department:62080-Purchasing

Location:Farmington

FTE%:0

Shift

Search #:2025-583

Closing Date:

Recruiter:Scerra, Ryan D.

Additional Links:

This position is Benefit eligible; click here for an overview of available benefits.

This position is covered by the UHP Bargaining Unit; click here to review the current UHP Contract.

This position is in salary group UHP-12; click here to review the current UHP Pay Plan

Procurement Contract Specialist

Facilities and Construction Buyer

This classification is responsible for conducting procurement activities on behalf of UConn Health, including the compliance review, analysis and summarization of institution-wide bids, contracts, and purchase orders. This position reports to the Director of Procurement. This position will be responsible for procurement related to the Facilities and Construction commodity.

MINIMUM QUALIFICATIONS REQUIRED

KNOWLEDGE, SKILLS AND ABILITY:

Strong knowledge of the principles, practices and applicable State of Connecticut and federal laws related to procurement, public bidding, and contract awards and management; knowledge of financial principles and standards pertaining to various types of purchases and contracts; knowledge of procurement and contract monitoring systems; computer skills, which must include a strong working knowledge of MS Word, Excel, Access, Outlook and computer based reporting tools; strong bid/contract drafting, and organizational and time management skills; ability to communicate effectively both orally and in writing; proven ability to work on multiple projects simultaneously; ability to facilitate solutions in a fast-paced environment; ability to analyze and evaluate information, identify problems and develop alternative solutions.

EXPERIENCE AND TRAINING:

General Experience: Eight (8) years of professional procurement experience handling highly complex procurement actions including experience with contract negotiations and legal issues in public contract administrative environment. Understanding of public competitive bidding requirements, including those that are specific to public construction projects. Ability to work independently with little day-to-day instruction.

Substitution: College degree in business administration, accounting or closely related field may be substituted for four (4) years of the above general experience.

Preferred Qualifications: Experience facilitating and leading complex bid preparation, analysis and negotiation for the procurement of facilities goods & services and construction projects, particularly in the context of a healthcare organization and/or State of Connecticut agency. Bachelor's degree in Finance, Business, or related field. Experience identifying, developing and managing strategic business relationships. Project management skills and ability to independently follow through on assignments from inception to completion. Experience collecting and analyzing data using advanced Microsoft Excel skills (VLOOKUP), performing detailed financial analyses and cost comparisons, benchmarking and negotiating pricing based on that data and our internal spend, and achieving and documenting cost reductions. Demonstrated analytical capability and problem-solving skills. Experience presenting potential projects to Director in a well-developed, professional manner.

EXAMPLES OF DUTIES:

This position will focus on purchases related to facilities and construction and may also be assigned to other indirect commodities.

Responsible for performing a full range of procurement duties for assigned commodity(ies), including reviewing and approving purchase requisitions; recommending methods for procuring goods and services according to applicable laws, regulations, policies and procedures; facilitating bids in accordance with state law; negotiating with suppliers about UConn Health's

business needs, pricing, delivery and installation. May be required to assist with various indirect commodities.

Responsible for large/complex institution-wide bids and purchases.

Routine requisitions and questions should be addressed within 1 business day. More complex projects must be moved along and completed in a timely fashion.

Develops and maintains active savings funnel and achieves PPV goals for assigned commodity(ies).

Leads and attends institutional savings workshops/value analysis meetings.

Leads quarterly/annual business review meetings with key commodity suppliers.

Works with internal customer departments to draft clear, accurate and complete bid scopes. Takes ownership of the bid process and supplier relationships.

Facilitates bids and RFP selection committee meetings. Takes ownership and acts as group leader to ensure that the process is organized, progresses as quickly as possible, and is compliant with all UConn Health requirements.

Posts bids in accordance with current procedures (for example, on DAS website).

Collects and analyzes data using advanced Microsoft Excel skills (VLOOKUP); ensures that all costs associated with procurement (i.e., price of goods, handling, freight, repair/maintenance, disposable supplies, and other costs as applicable) are considered; compares current pricing/spend and proposed pricing from multiple suppliers.

Performs detailed financial analyses and cost comparisons using industry benchmarks and internal spend.

Analyzes risk based on supplier's audited financials and D&B reports to determine financial health and overall supply chain issues.

Negotiates pricing, freight, delivery, installation terms, etc. with suppliers to obtain best possible value for UConn Health.

Works with counterparts in Contracts Department to ensure that contracts correctly memorialize the business deals negotiated by Procurement and meet the internal customer's needs.

Achieves and documents cost reductions.

Negotiates and facilitates the return of rejected and obsolete materials.

Reconciles difficult accounts payable discrepancies.

Maintains superb working relationships with suppliers.

Studies and understands current and changing market trends. Keeps up-to-date on new products, companies or issues affecting the marketplace.

Maintains accurate, timely methods of communication with all internal customers and external business partners.

Supports the department's effort to provide high level of service to internal customers. Creates and builds strong working relationships where none existed.

Works with counterparts in the UConn Health Contracts Department to create clear and accurate contracts and to interpret and summarize party rights and responsibilities under awarded bids and contracts.

Drafts correspondence and other documents, as needed.

Follows the department's documentation and document retention requirements.

Performs other duties as necessary/as assigned with little or no supervision.

The University of Connecticut Health Center is an Affirmative Action Employer. The University of Connecticut has a strong commitment to the principle of diversity and in that spirit, seeks a broad spectrum of candidates including women, minorities, and people with disabilities.

SCHEDULE: 40 hour work week, Monday through Friday, 8am - 4:30pm, 30 minute unpaid meal break.

We currently have a "hybrid" work model, which combines both in-office and remote work.

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