What are the responsibilities and job description for the Administrative Coordinator position at University of Dayton Research Institute?
Position Summary
Imagine being the vital link in a thriving academic environment. The College of Arts and Sciences Dean's office is seeking a highly organized and motivated Administrative Coordinator to join our team. We encourage applications from all qualified candidates. If you're ready to put your skills to work within the largest academic unit at the university, we want to hear from you!
Provide administrative support to assistant deans and Director of Budget and Operations in the College of Arts & Sciences. This position provides reception, hospitality, and support to callers and visitors to the Office of Academic Affairs in the College of Arts & Sciences. Responsibilities include creating and updating confidential student academic records, maintaining and updating confidential personnel records, and running reports to extract student and financial information from university systems. The ability to pass the university’s driver's certification process to be insured by the University is required. This position is not currently eligible for remote work.
Minimum Qualifications
High School Diploma;
Three or more years of full-time administrative support experience in a professional office setting;
Experience using Microsoft Word in a professional setting to prepare documents, reports, and correspondence;
Experience using Microsoft Excel in a professional setting to create and maintain spreadsheets to track expenses, projects, and other data;
Articulated ability to manage multiple priorities;
Articulated ability to work independently with little to no supervision;
Experience following established procedures and processes;
Experience drafting documents independently and proof-read documents for errors;
Ability to protect and maintain confidentiality of information;
Excellent written communication skills.
Preferred Qualifications
While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:
Associate’s degree;
Experience working in a college or university academic office;
Successful experience creating and maintaining and analyzing detailed records and data sheets to schedule events;
Expressed willingness to engage with Marianist educational values that build community across diversity, promote inclusive excellence, and contribute to the common good;
Demonstrated ability to engage effectively and respectfully with multiple constituents, including faculty, staff, students, parents, and university guests;
Professional experience with conference and/or event planning;
Resourcefulness in solving work-related problems;
Demonstrated ability to work successfully as a team member;
Successful experience planning and organizing work in observance of deadlines;
Familiarity with University of Dayton academic structures, procedures, and policies;
Effective interpersonal skills;
Experience with Gmail and Google Workspace systems
Proficiency with Banner and Cognos IT systems;
Knowledge of and sensitivity to Catholic and Marianist values of the University of Dayton.
Special Instructions To Applicants
To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.
Applicants Must Be Currently Authorized To Work In The United States On a Full-time Basis. The University Does Not Provide Work Visa Sponsorship For This Position. Closing Statement
Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of age, race, color, national origin, religion, sex, sexual orientation or gender identity.
Imagine being the vital link in a thriving academic environment. The College of Arts and Sciences Dean's office is seeking a highly organized and motivated Administrative Coordinator to join our team. We encourage applications from all qualified candidates. If you're ready to put your skills to work within the largest academic unit at the university, we want to hear from you!
Provide administrative support to assistant deans and Director of Budget and Operations in the College of Arts & Sciences. This position provides reception, hospitality, and support to callers and visitors to the Office of Academic Affairs in the College of Arts & Sciences. Responsibilities include creating and updating confidential student academic records, maintaining and updating confidential personnel records, and running reports to extract student and financial information from university systems. The ability to pass the university’s driver's certification process to be insured by the University is required. This position is not currently eligible for remote work.
Minimum Qualifications
High School Diploma;
Three or more years of full-time administrative support experience in a professional office setting;
Experience using Microsoft Word in a professional setting to prepare documents, reports, and correspondence;
Experience using Microsoft Excel in a professional setting to create and maintain spreadsheets to track expenses, projects, and other data;
Articulated ability to manage multiple priorities;
Articulated ability to work independently with little to no supervision;
Experience following established procedures and processes;
Experience drafting documents independently and proof-read documents for errors;
Ability to protect and maintain confidentiality of information;
Excellent written communication skills.
Preferred Qualifications
While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:
Associate’s degree;
Experience working in a college or university academic office;
Successful experience creating and maintaining and analyzing detailed records and data sheets to schedule events;
Expressed willingness to engage with Marianist educational values that build community across diversity, promote inclusive excellence, and contribute to the common good;
Demonstrated ability to engage effectively and respectfully with multiple constituents, including faculty, staff, students, parents, and university guests;
Professional experience with conference and/or event planning;
Resourcefulness in solving work-related problems;
Demonstrated ability to work successfully as a team member;
Successful experience planning and organizing work in observance of deadlines;
Familiarity with University of Dayton academic structures, procedures, and policies;
Effective interpersonal skills;
Experience with Gmail and Google Workspace systems
Proficiency with Banner and Cognos IT systems;
Knowledge of and sensitivity to Catholic and Marianist values of the University of Dayton.
Special Instructions To Applicants
To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.
Applicants Must Be Currently Authorized To Work In The United States On a Full-time Basis. The University Does Not Provide Work Visa Sponsorship For This Position. Closing Statement
Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of age, race, color, national origin, religion, sex, sexual orientation or gender identity.
