Administrative Associate

Join the University of Dayton and Be Part of a Vibrant Academic Community! The University of Dayton, a top-tier Catholic research university, is seeking a dynamic and organized Administrative Associate to join our Academic Research Administration division. As an Administrative Associate, you will play a pivotal role in supporting the division's daily operations, ensuring seamless administrative processes, and facilitating effective communication across various departments. Apply today!

This position provides administrative support to the Vice President for Academic Research which encompasses a broad and diverse range of responsibilities. Requires effective communication and coordination with various levels within the University and with external universities, government agencies, economic development organizations and industry. The position is also responsible for the overall management of office operations, creation and implementation of operational procedures, assisting in policy development, and database management is required. In addition, this position is required to manage all the financial activities for the internal funding of the Vice President for Academic Research Office. It also provides executive administrative assistance as a Staff Member to the UD Board of Trustees' Committee on Research and Scholarship. The position is the focal point for all UD Research Council activities including proposal evaluation and cost tracking of seed grant awards. Finally, the position serves as the Research Compliance Coordinator providing support to the research compliance programs administered by the Office of Academic Research.

Bachelor's degree plus a minimum of four years of experience. The education requirement may be waived for an individual who possesses substantial demonstrated experience.
Knowledge of financial reporting methods and ability to collect and report financial information.
Proficiency in office management and ability to apply independent judgment, problem solving, and decision making in the performance of all duties.
Ability to interact with administrators as well as peers at the University and guests to the University.
Advanced computer skills using Microsoft Word for Windows, Excel, PowerPoint, Access, Google Workspace and Inteum.
High proficiency in the use and application of the English language both oral and written.
Ability to maintain confidentiality regarding subjects, records, and review of compliance issues.

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Basic understanding of at least one area of research compliance (e.g., human subjects research, animal research, etc.).
Ability to promote inclusive excellence in the workplace.

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of age, race, color, national origin, religion, sex, sexual orientation or gender identity.