Business Operations Coordinator

Description

Job ID

AH9997-3411-1780

Position Classification

FT Administrative Hourly

Position Summary

 This position involves managing all aspects of the construction project billing and payment process as well as assisting with other departmental duties as needed.

Essential Duties and Responsibilities

1. Process construction and project related purchase orders, change orders, and billings/invoices ensuring the proper waivers and documentation is retained.
2. Reconcile billing disputes with suppliers, contractors, and/or the Accounts Payable team.
3. Process interdepartmental charges for construction and project related expenses including reclassifications and administrative charges.
4. Identify possible construction and project budget issues by comparing, updating, and reconciling balances to Banner daily or as needed. 
5. File notice of commencements with the applicable jurisdiction as needed.
6. Assist the Business Operations Manager with policies, procedures, and the website.
7. Provide excellent customer service to all stakeholders contacting or visiting the office.
8. Perform other duties as assigned.

Requirements

Minimum Qualifications

• Associate degree in business administration, accounting, or related field or an equivalent combination of education and/or experience.
• General knowledge of accounts payable or finance practices or principles.
• Desire to exemplify and support the service-oriented mission and vision of the University.

Preferred Qualifications

• At least two years’ experience in a similar position.
• Experience using Banner by Ellucian.

Knowledge, Skills, and Abilities

• Efficient time management and ability to work independently or with a team.
• Excellent oral and written communication skills with attention to detail.
• Advanced computer literacy and comfortable with Microsoft 365 applications.
• Maintain a professional appearance and demeanor.

Physical Requirements

 Job may occasionally require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. 

Work Environment

Regular exposure to favorable conditions such as those found in a normal office.

Licenses/Certifications

A valid driver’s license with a good driving record.

Salary/Pay Information

$45,000 Annually

Anticipated Schedule

Monday – Friday, 7:30 AM – 4:00 PM

Employee Benefits

At the University of Detroit Mercy, we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following benefits: 

· Medical -

         o Three health plans to choose from with a large national provider network

· Dental -

        o UDM’s School of Dentistry FREE to you and your dependents

        o Option to purchase additional dental plan through UNUM

· Vision - 

        o Exams and lenses every 12 months

· Health Savings Account and Flexible Spending Accounts offered.

· Employee Assistance Program -

        o Provided to everyone in your household.

· Short-Term and Long-Term Disability.

· Life and AD&D - 

         o One times base salary up to a hundred thousand dollars.

· Option to purchase additional life insurance, accident insurance, and/or critical illness insurance

· Tuition Remission Benefit for you, your spouse, and children. 

· Retirement Plan -

        o UDM provides matches up to 8%

Michigan’s largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds. 

Salary : $45,000