Auxiliary Accountant III

Job no: 535299
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance
Department: 64651000 - FA-AUX ACCOUNTING ADMIN

Classification Title:

Accountant III

Job Description:

Operations:

• Assist with monitoring the financial viability and reporting of auxiliary-related activities, also known as Fee-for-Service Educational Activities (FSEA).
• Review new FSEA applications and provide constructive feedback to ensure the operations are sound as well as compliant with university directives and federal policies.
• Assist with the process of submitting new FSEA units to the university’s Auxiliary Advisory Committee.
• Analyze current processes, recommend solutions to leadership, and support implementation.
• Serve as a team member or lead on projects and services that enhance Auxiliary Accounting services and/or create new functions.

Communications and Customer Service:

• Manage daily interactions with departments and personnel regarding their questions, requests for guidance, and discussions on Auxiliary Accounting Topics to foster a collaborative culture.
  • Provide in-person and online seminars to the university community and its related partners on processes, university software/databases, projects, and other departmental updates to ensure all entities are current.
  • Participate in on-site visits across the university and its related off-site locations to view operations, meet staff and faculty, and better advise on the FSEA’s path toward growth.
  • Maintain collaborative relationships with key University, State, and Federal Agency stakeholders and colleagues to enhance relations and engagement through the distribution of clear and consistent communications.

  Financial Services

  • Assist with processing FSEA/Auxiliary journals, collections, and other fiscal processes when directed.
  • Conduct financial statements and fiscal reviews for FSEAs and provide them with recommendations and guidance as needed.
  • Conduct other fiscal-related transactions throughout the year, including but not limited to general accounting and financial reporting processes and year-end processes.
  • Participate in the oversight of the monthly submission of sales tax, tourism development tax, and utility tax, as well as support the Tax Services Director in reviewing annual UBI submissions.

  Compliance:

  • Review and provide recommendations on new FSEA applications to ensure they meet both operational and cost accounting compliance as well as that the proposed activities align with the University’s mission.
  • Support the annual Rate Review process for all FSEA departments and research service centers by providing information on compliance with Federal regulations and University guidelines.
  • Ensure that departmental documents and training materials are up to date and meet current standards set by the administration.

  Special Projects:

  • Other duties as assigned by the supervisor.

Expected Salary:

$65k - $75k

Minimum Requirements:

Bachelor's degree in an appropriate area and four years of relevant experience.

Preferred Qualifications:

This position must be proficient in Microsoft Office, specifically Excel, Outlook, and Word. Ability to analyze and solve problems and interpret and recommend solutions or changes.

Excellent customer service skills, including strong written and verbal communication skills. Ability to work effectively in both team and individual settings.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

Salary : $65,000 - $75,000