Operations Specialist

Job no:534371
Work type:Staff Full-Time
Location:Main Campus (Gainesville, FL)
Categories:Communications/Public Relations/Marketing, Facilities Operations/Skilled Trades, Office/Administrative/Fiscal Support
Department:51020000 - SVPADM-OFFICE OF REAL ESTATE

Classification Title:

Operations Specialist

Job Description:

SUMMARY OF POSITION ROLE/RESPONSIBILITIES:

This position is in the Office of Real Estate (ORE) and will be responsible for working with the Assistant Vice President and the ORE team in managing the real estate portfolio that provides long term benefit to the University of Florida, including its colleges, departments, and affiliates.

ORE supports the mission of the University of Florida and its affiliates. The office is responsible for acquisitions and sales of real estate; formulation of real estate strategies; negotiation of real estate transactions; property management; marketing existing and future University of Florida real estate/land developments; managing and tracking existing assets; overseeing state land issues; and executing on the real estate aspects of economic development initiatives.

This critical position will perform a variety of the activities undertaken by ORE and be exposed to multiple real estate functions and disciplines within a fast-paced environment.

ESSENTIAL FUNCTIONS OF THE JOB

Real Estate

Collaborate with real estate personnel and the Office of General Counsel to draft agreements, amendments, and related documents. Provide support on lease assignments, CAM billing, and operational reconciliations. Facilitate real estate acquisitions and dispositions, encompassing research, drafting of business terms, document review, and presentation preparation for the University Board of Trustees, provost, and other stakeholders.

Provide guidance and support to various University departments with off-campus real estate needs, outlining the lease process, and communicate realistic timelines. Assess lease requests, coordinate tasks to the appropriate team member, and ensure timely completion. Coordinate distribution and database entry of relevant documents upon lease finalization, along with providing guidance to departments on purchase order entry.

Accurately prepare leases, agreements, amendments, reports, and other documentation, involving research, validation, data analysis, and communication of results. Facilitate tenant-landlord communication and lead property tours for potential tenants. Contribute to the upkeep and management of the STARS Real Estate database and compile various real estate and financial monthly reports.

Innovation Square

Collaborate closely with ORE staff to execute property management tasks, including maintenance requests, parking, construction, and tenant improvements. Maintain close communication with the facility team to ensure smooth operations. Preparation and review of leases, amendments, and licenses for properties owned by Innovation Square, LLC / University of Florida Development Corporation (UFDC), updating financial models, stacking plans and rent rolls as necessary.

Support the AVP in preparing budgets for UFDC/Innovation Square and assisting in quarterly re-forecasting. Review monthly financial statements provided by the accounting team and authorize expense payments via the accounting module. Participate in the annual UFDC audit, including timely research and collection of data requested by auditors.

Research and Administrative

Provide research and administrative support to ORE and UFDC/Innovation Square as needed, including support for ORE staff when necessary. Tasks may encompass real estate related research utilizing CoStar and other online resources, fiscal responsibilities, approving time and labor, arranging meetings, providing office coverage, and performing various clerical tasks as required.

State land Management

Work creatively with internal stakeholders on land issues affecting state owned land, such as easements, rights of entry, licenses, environmental issues, and other related real estate needs.

Special projects as assigned.

Expected Salary:

$50,000-$70,000

Minimum Requirements:

Bachelor’s degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

Knowledge of Microsoft Office (Work, PowerPoint, Excel, etc.) is required, real estate transactional experience and basic web / research skills desirable.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume."

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

Salary : $50,000 - $70,000