Payroll Specialist

Job no: 534937
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 64201000 - FA-PAYROLL AND TAX SRVCS ADMIN

Classification Title:

Payroll Specialist

Job Description:

Operations:

• Assist with processing and requests for foreign national taxation
• Assist with various tax or status adjustments as needed
• Process incoming requests to add foreign-sourced vendors
• Request and process updated tax treaty renewal forms
• Run, analyze, review, and follow up on results of various queries of payroll tax data to provide timely corrections as needed and ensure accuracy

Communications and Customer Service:

• Manage daily interactions with departments and personnel regarding their questions, requests for guidance, and discussions on employment and foreign visitor taxes and statuses to foster a collaborative culture.
• Collaborate frequently with partners in Human Resources and the International Center to assist foreign visitors and provide a positive onboarding experience

• Maintain collaborative relationships with key University, State, and Federal Agency stakeholders and colleagues to enhance relations and engagement through the distribution of clear and consistent communications.

Technical

• Prepares tax deposits and reconciliations, including but not limited to Federal and 1042-S reporting
• Prepares and fulfills various monthly, quarterly, and annual reports and requests

Compliance:

• Review and assesses appropriate taxation statuses in both payroll and FNIS systems
• Ensure that departmental documents and training materials are up to date and meet current standards set by the administration

Continuous Improvement:

• Proactively analyze current processes, recommend solutions to leadership, and support implementation.

Special Projects:

• Other duties as assigned by the department leadership

Expected Salary:

$46,000 - $51,000

Minimum Requirements:

Bachelor's degree in an appropriate area and one year of appropriate experience or an equivalent combination of education and experience.

Preferred Qualifications:

This position must be proficient in Microsoft Office.

Familiarity with payroll and foreign visitor systems and payroll, tax, & international tax requirements.

Ability to work and maintain effective working relationships with others; to understand, interpret, and apply applicable rules, regulations, policies and procedures; to analyze and solve problems, interpret and recommend solutions or changes; to effectively communicate in writing and orally; to complete work according to scheduled deadlines; to work with limited supervision; to be reliable, and to work both in a team and independently.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

Salary : $46,000 - $51,000