What are the responsibilities and job description for the Fiscal Affairs Manager - Georgia 4-H position at University of Georgia?

Posting Details

Posting Number

S13245P

Working Title

Fiscal Affairs Manager - Georgia 4-H

Department

CAES-State 4-H

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https : / / www.uga.edu / ) . The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

About the College / Unit / Department

College / Unit / Department website

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

Typically Monday thru Friday 8am-5pm with some nights and weekends when needed.

Advertised Salary

Commensurate with Experience

Posting Date

02 / 18 / 2025

Open until filled

Closing Date

Proposed Starting Date

04 / 01 / 2025

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.usg.edu / policymanual / section6 / C2653 .

Position Information

Classification Title

Business Operations Professional

FLSA

Exempt

1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education / experience in lieu of the required minimum qualifications.

Preferred Qualifications

Experience with UGA systems and familiarity with policies and procedures preferred.

Position Summary

The Fiscal Affairs Manager is responsible for the daily management and oversight of all the fiscal operations of the Georgia 4-H Program at the State 4-H Office in Athens and at the six 4-H facilities. It is responsible for the preparation of financial and budget related reports and will direct cost accounting methods for maintenance projects and food services function at the 4-H Centers. This position works under the direct supervision of the State 4-H Leader. This position also works directly with the Associate State 4-H Leader, Director of 4-H Facilities and the 4-H Center Directors in the areas of financial management and budgeting.

Knowledge, Skills, Abilities and / or Competencies

Excellent interpersonal, written and verbal communication skills.
Ability to communicate effectively with various levels of personnel.
Ability to work with a high degree of independence and exercise sound judgement in identifying matters that require higher-level management consultation.
High degree of personal integrity and ability to work with confidential and sensitive information.
Well-versed in UGA and USG financial and administrative policies and procedures.
Strong proficiency with Microsoft Office Applications including Excel creating Pivot Tables, web-based platforms (i.e. OneSource, OneUSGConnect, UGAMart, UGAJobs, Works) and ability to easily train on new programs or systems.
Advanced knowledge of business administration including budget and accounting practices.

Physical Demands

Sit at the computer long hours.

Driving as needed to perform job duties.

Is driving a responsibility of this position?

Is this a Position of Trust?

Does this position have operation, access, or control of financial resources?

Does this position require a P-Card?

Is having a P-Card an essential function of this position?

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities

Supports the State 4-H Leader with the management of fiscal affairs. tasks include, but are not limited to, the following :

Analyzing business operations, trends, costs, revenue, financial commitments, and obligations to project future revenues and expenses.

Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs.

Develop, maintain, and analyze fiscal year budgets for the Georgia 4-H Program from budget development to year-end close out.

Prepare General Ledger and Budget journals for state, departmental sales and grant / restricted accounts as needed.

Percentage of time

Duties / Responsibilities

Review and approve all full-time and part-time position modifications / evaluations and position postings submitted in UGAJobs, ensuring both departmental and college level approvals have been obtained.

Submit position funding for all positions and allocate appropriate combo code(s) based on funding type.

Review estimated monthly payroll reports prior to Validation.

Interpret and explain human resources policies, procedures, standards, or regulations.

Serve as backup for the 4-H Human Resources & Payroll Associate as needed to include reviewing / approving Bi-weekly payroll and creating / submitting actions in UGAJobs as needed.

Serve as a link between management and employees by handling questions, interpreting and administering contracts, and helping resolve work-related problems.

Percentage of time

Duties / Responsibilities

Keep State 4-H Leader apprised of account balances of state, departmental sales and services, and restricted / grant accounts throughout the year.

Maintain up to date financial records on state, departmental sales & service, and grants funds for Georgia 4-H Programs.

Performs financial reporting and analysis of fiscal operations. Prepare reports for the 4-H Center Directors and the State 4-H Leader.

Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

Work with IT Personnel and 4-H Center Directors in developing cost analysis for 4-H Centers.

Maintain records on grant funding for Georgia 4-H and work with Grant PIs to monitor expenditures and reimbursements. Provide monthly status updates and prepare or modify budgets.

Percentage of time

Duties / Responsibilities

Approve transactions in UGA Financial Management System and UGAMart.

Prepare and submit the Unrelated Business Income tax information spreadsheet for 4-H on an annual basis.

Serve as the P-Card Approver 2 ensuring purchases are within policy. Provide sign-off in Works; Maintain p-card statements for all card holders per retention policy; Upload statement documents to Procurement via SmartSheet. Retain p-card statements for p-card holders per policy requirements.

Provide training and support to administrative and business staff in the State 4-H office and at the 4-H Centers with receivables, payables, payroll and personnel.

Serve as a departmental liaison or first point of contact when communicating with units or individuals external to the department.

Percentage of time

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