Administrative Officer (0078958)

Description

Title: Administrative Officer

Position Number: 0078958

Hiring Unit: C OF EDUC, EDUCATION DEANS OFF, EDUCATION DEANS OFF

Location: UH at Manoa

Date Posted: March 31, 2025 (Re-Advertisement)

Closing Date: April 15, 2025

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions: To begin approximately April 2025 or soon thereafter.

Duties and Responsibilities 

• *Serve as an assistant administrative officer in the Dean's Office providing fiscal and human resource support to the College.
• *Assist in preparing, reviewing, & processing all fiscal documents & ensure compliance with University, State, Federal, and/or RCUH/granting agency regulations.
• Fiscal approving authority limit of $15,000.
• Prepare and audit personnel documents for BOR appointments, casual hires, and undergraduate and graduate student assistants for compliance with rules and regulations. Liaise with SECE and payroll offices.
• *Conduct annual physical inventory verifications and maintain inventory records. Serve as the College's main liaison with various central offices such as PFMO and OPRPM.
• *Serve as the College's parking coordinator, responsible for annual parking zone assignments,
• *Serve as the College's EEO/AA Designee with responsibilities for overseeing the recruitment and selection process of faculty and APT personnel ensuring compliance with University, state, and federal rules and regulations.
• Serve as working supervisor to subordinate APT employees, casual hires, and undergraduate student assistants.
• Other duties as assigned.

* Denotes Essential Functions

Minimum Qualifications 

1. Possession of a baccalaureate degree in Education, Business Administration, or related field and 2 year(s) of progressively responsible professional experience with responsibilities for fiscal and human resources administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in fiscal and human resources administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with fiscal and human resources administration.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the administration of fiscal and human resource management.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. Experience providing fiscal and administrative support for a higher institution.
9. Knowledge and/or experience with Kuali Financial System, RCUH, SECE, TAPS, EEO/AA, and other online systems.

Desirable Qualifications 

1. Knowledge and/or experience with state, UH, and RCUH procurement policies and procedures.

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however, official transcripts are required upon hiring). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB, please split the file and upload it as a supplemental attachment.

Inquiries: Sheryl Tashima, sheryl@hawaii.edu, (808)956-4279

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/   

Salary : $15,000