Auxiliary Services Officer, 0096899 (Assistant Operations & Maintenance Manager)

Description

Title:                                       Auxiliary Services Officer (Assistant Operations & Maintenance Manager)                                                            
Position Number:                  0096899                      
Hiring Unit:                            Administrative Affairs – Operations & Maintenance
Location:                                UH Maui College                   
Date Posted:                         February 18, 2025                                     
Closing Date:                        March 05, 2025                               
Salary:                                    Salary schedules and placement information
Additional Salary Information:        Pay Band B: Minimum $5,250/month
Full Time/Part Time:             Full Time                  
Temporary/Permanent:        Permanent    
Funding:                                General

Other Conditions:
Evening, weekend, and off campus Education Centers (i.e. Lanai and Molokai) may be assigned as regular workload.
 
This is NOT a remote position – job requires in-person work.
 
Under the direct supervision of the Auxiliary Services Manager

Duties & Responsibilities:  
 (**denotes essential functions)

1. **Responsible for and oversee Operations & Maintenance (O&M) Computerized Maintenance Management System (CMMS) and associated functions and programs to include training, education, new user setup and assuring CMMS is fully functional and updated with most recent version
   1. Manages Work Order (WO) processing to include WO generation, distribution and closure.
   2. Creates reports when required under the direction of the Auxiliary Services Manager
   3. Generate Preventative (PM) and Predictive (PdM) maintenance WO processing and scheduling 
   4. Communicates with campus users, Information Technology (IT) and University of Hawaii (UH) Systems for training, upgrades, servicing and repairs of CMMS system
   5. Implement and updates renewals such as permitting, contracts, environmental and safety governmental programs on CMMS scheduler; implement PM & PdM tasks, set triggers (date, miles, fuel usage, etc.) and distributes WO
   6. Works and Communicates daily with O&M staff and leadership
   7. Evaluates CMMS for recommendation and suggestions to improve/enhance systems capacity and capability.
2. **Backup to Auxiliary Services Manager (ASM) during absence, leave and vacations
3. **Understand processes, operations, functions and schedules of all O&M functions to include and not limited to Janitorial, Building Maintenance, Landscaping and Facilities Services (mailroom, etc.) 
   1. Assist with oversight, planning, scheduling and direction
   2. Supervise Custodial and Grounds staff and work with O&M Department working supervisors for oversight of staff, functions and enhancements for each respective O&M Departments. 
4. **Assist ASM with project management of assigned Campus Improvement Project/Programs and Repair and Maintenance projects
   1. Plan, schedule, design, alter, implement, direct cost control campus projects 
5. **Work with consultants, UH System Engineers, Contractors and Vendors under the direction of the ASM 
6. **Responsible for management, oversight, updating, organizing campus O&M; 
   1. Drawings, schematics, files, organizing documents, permit renewals/submittals and renewals/submittals of/for certifications
7. **Perform general office management and administrative functions as assigned:
   1. Assist with Development of O&M policies, procedures and standard operating procedures.
   2. Assist UH Maui College Human Resources with O&M deliverables such as uniform and shoe processes, Performance Evaluation System, vacation and or sick leave, training, education, payables, Emergency Hire processing  
   3. Assist and support UH Maui College Business office in Purchase orders (PO) processing, Procurement Card (P-Card) Processing, Procurement processes, O&M invoicing, reconciliations, equipment/asset inventory identification processes, renewals, contracts and agreements 
8.   **Prepare, present and train campus users and staff personnel regarding Operations & Maintenance Standard Operating Procedures
9. **Organize and maintain good housekeeping methods and techniques
10. **Develop and implement organized filing processes, utilize modern methods, techniques, tools and equipment
11. **Coordinate training to include classes, seminars, online study and advance studies that pertains to job duties and requirements
12.  Other Duties as Assigned

Minimum Qualifications:
Education and Professional Work Experience

• Possession of a baccalaureate degree in Project or Facilities Management, Public Administration, or a related field AND three (3) years of progressively responsible professional experience with responsibilities for Project or Facilities Management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. 

Knowledge, Skills and Abilities:

• Considerable working knowledge of principles, practices and techniques in the area of Computerized Maintenance Management System as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with Project or  Management.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner in regards to Project or Facilities Management.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software and operate the current Microsoft Office Suite.
• Demonstrated ability to lead subordinates, manage work priorities and projects and manage employee relations.

Supplemental Minimum Qualifications:   
 

1. Able to develop and understand Spreadsheets and Technical Writing
2. Able to lift minimum 30# of weight in various configurations
3. Able to obtain Utility Cart and Material lifting certifications
4. Possession of a valid Driver’s License

Desirable Qualifications:  

1. Demonstrate knowledge of the Family Educational Rights & Privacy Act (FERPA) regulations 
2. Experience using and extracting data from a student information database in a college/university setting
3. Proficient with computer software applications in terms of data spreadsheets, presentations and e-mail; familiar with database applications.
4. Experience with University of Hawaii Banner Student Information System.
5. Demonstrated knowledge of University of Hawaii employee and student employee regulations.
6. Demonstrated knowledge of basic web programing experience. 

Inquiries:         
Name:               UH Maui College, Human Resources
Phone:              808-984-3381
Email:               maui-hr-l@lists.hawaii.edu
 
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED  
 
To Apply:
 Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:
 

1. A one- to two-page statement outlining ways in which you meet the minimum and desirable qualifications; 
2. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOT be accepted.
• Diplomas and copies will NOT be accepted.

1. Resume
2. Three (3) professional references with contact information (including email addresses)
3. Optional letters of recommendation.

 Incomplete applications will NOT be considered.
 
NOTE:  

• The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered.  All requested documents/information become the property of Maui College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).
• If you have not applied for a position before using NEOGOV, you will need to create an account.

 
 

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
 In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:https://www.hawaii.edu/offices/eeo/accommodation-request/   

Salary : $5,250