Casual Hire - Admin & Fiscal Support Specialist

****Applicants seeking short-term or part-time work with the University of Hawai’i may apply for Casual Hire positions, which include administrative professional and technical (APT) or Instructional-type positions.  Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays.  Casual Hire appointments may last for up to 89 days for full-time employees and up to one calendar year for part-time employees.

Title:  Casual Hire - Admin & Fiscal Support Specialist

Position Number:  Casual Hire

Hiring Unit:  Administrative Services

Location:  Leeward Community College 

Date Posted:  01/29/2025

Closing Date:  01/31/2025 11:59 PM, HST

Salary:  $24.85/per hour

Schedule:  Up to 40 hours /week

Full Time/Part Time:  Full-time

Temporary/Permanent:  Temporary 

Other Conditions:  To begin approximately February 2025, pending availability of funds and actual staffing requirements.

Description of Duties:

• Under general supervision, provides financial and procurement support for various units, College events, and activities. 
• Independently performs moderately complex application of UH, Research Corporation of the University of Hawaii (RCUH), UH Foundation (UHF) and applicable financial requirements of limited scope in procurement and purchasing involving application of standard policies, regulations, accepted methods and practices.
• Analyzes, develops, reviews and/or administers management or administration of with procurement information to include but not limited to request for quotations, SuperQuote, purchase requisitions, travel, payments and budgeted reconciliation
• Advises faculty and staff on appropriate Federal, State, and UH policies and procedures on fiscal issues. Initiates, reviews and ensures correctness of documents and other paperwork for fiscal actions.
• Responsible for the procurement functions related to various campus events and activities (ex. community-related events, fundraisers, ceremonies, etc.).
• In accordance with federal, state, UH, RCUH, and UH Foundation policies and procedures, prepares technical specifications, monitors bids, analyzes bid results and makes recommendations, awards bids, issues, and prepares requisitions. 
• Determines purchases that qualify as fixed assets and ensures items are properly tagged and recorded within the necessary financial system.
• Processes and monitors progress payments related to contracts; monitors progress payments and reconciles the contract balance after each modification and/or progress payment. 
• Monitors and evaluates account expenditures against budget plan and ensures expenditures are appropriate, following Federal, State, and UH policies and procedures. 
• Maintains, manages and reconciles monthly P-Card purchases by obtaining proper approvals, and maintaining receipts and other required forms.
• Prepares periodic financial statements for Account Supervisors and college administrators illustrating trends and projections.
• Develops, prepares, maintains, provides accessibility and distributes financial reports on a regular basis.
• Other duties as assigned.

Minimum Qualifications:

1. Possession of a baccalaureate degree in business administration, public administration, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for accounting, procurement, or financial management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of financial management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with financial management. 
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of financial management. 
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer, apply word processing software.
8. Demonstrated proficiency utilizing spreadsheets and other commonly used software programs such as Adobe Acrobat and Google Drive.
9. Excellent organizational the time management skills.
10. Strong attention to detail and ability to prioritize multiple duties with demanding deadlines.

Desired Qualifications:

1. Familiarity with database applications such as Kuali Financial System (KFS).
2. Familiarity with UH/RCUH fiscal policies and procedures.
3. Familiarity with UHF fiscal policies and procedures.
4. Familiarity with project management.
5. Familiarity with etravel.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents.  Documents include:

1. Graduate and undergraduate transcript(s) from a regionally accredited institution of higher education showing degree and coursework to date appropriate to the position (Copies of transcripts are acceptable; however, original official transcripts will be required at the time of hire. Academic record/grade summaries will NOT be accepted.  Diplomas and copies will NOT be accepted.).  Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA.  Expense of the evaluation shall be borne by the applicant.
2. Resume.
3. Copies of licenses, certificates and certifications appropriate to the position.

If multiple applications are received from the same candidate, only the last application submitted will be reviewed.  Separate documents and application materials must be submitted for each position.  Late or incomplete applications will not be considered.  The application will be considered incomplete if materials are unreadable.  Minimum qualifications must be met by the closing date of the advertisement.  Please REDACT references to social security numbers and birth date on submitted documents.  All requested documents/information become the property of Leeward Community College and will not be returned.

Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

 

Inquiries:

Leeward Community College

Human Resources Office

808-455-0326

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.  For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request:  The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.  Determination on requests for reasonable accommodation will be made on a case-by-case basis.  For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Salary : $25