Fiscal Specialist (0080933) READVERTISEMENT

READVERTISEMENT

Title: Fiscal Specialist

Position Number: 0080933

Hiring Unit: UH WEST OAHU, Administrative Services

Location: Kapolei, HI

Date Posted: 03/22/2025

Closing Date: 04/17/2025

Band: A

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities (*denotes Essential Functions):

• *Serve as a functional member of the Business Affairs team and assist with various fiscal duties including, but not limited to, daily procurement; financial accounting; and disbursement activities.
• *Ensure procurement and payment documents are compliant and processed on a timely basis; track and monitor campus expenditures.
• *Participate as a team member in assisting with various fiscal duties including, but not limited to, tracking and monitoring campus expenditures; determining, inputting, and managing budgets; preparing financial reports to include year-end closing; budget status reports; and reconciliation of accounts. 
• *Review and initiate fiscal documents and transactions such as requisitions, disbursement vouchers, travel, PCDOs, reimbursements, mileage, and other documents in compliance with University of Hawai’i (UH) policies and procedures.
• Extract financial information as needed using Kuali, JasperSoft, and/or other tools to prepare customized financial reports.
• *Ensure proper recording of expenditures and encumbrances, and initiate corrective action as needed. 
• Review and approve student timesheets through the Student Employment and Co-operative Education System (SECE). 
• Review, input, process, and approve overloads through the Timesheet and Payment System (TAPS).
• Review and approve casual hire payroll through TAPS.
• *Maintain and manage equipment inventory records of the campus. 
• *Prepare and send invoices and statements to customers (e.g., Early College, facility use, etc.), monitor outstanding accounts receivables, and follow-up on delinquent accounts. 
• Assist with internal training to faculty and staff members on existing and new UH fiscal policies, procedures, and processes.
• *Assist with BANNER/cashiering functions.
• Other duties as assigned.

Minimum Qualifications:

1. Possession of a baccalaureate degree in Business Administration, Accounting, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for financial accounting, fiscal management, and/or purchasing/contracting management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities.
2. Functional knowledge of principles, practices and techniques in the area of finance and/or accounting demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with finance and/or accounting.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of finance and/or accounting.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications:

1. Experience pertaining to the fiscal administration and administrative policies and procedures of UH and RCUH. 
2. Experience with higher education financial management information systems and/or student information systems to include KFS, JasperSoft, BANNER, etc.

To Apply:

Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents.  Applicants must submit the following:

1. cover letter to the Search Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met. 
2. current resume
3. names and contact information (phone number and email address) of three (3) professional references
4. official transcripts (copies of official transcripts are acceptable, but original transcripts will be required at the time of hire) 

NOTE:   

Late, incomplete, or unreadable application materials will not be considered.  Please redact any social security number and/or birth date on your documents prior to submitting.  All submitted documents become the property of UH West Oahu and will not be returned.  Please create an account if this is your first time applying for a position using NEOGOV.

Inquiries: 

uhwohr@hawaii.edu; (808) 689-2525

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/