Operations Coordinator

Description

Title: Operations Coordinator

Position Number: 0097523

Hiring Unit: Hawaii Community College

Location: North Hawaii (Honokaa)

Date Posted: February 26, 2025

Closing Date: March 19, 2025

Band: B

Salary: salary schedules and placement information

Additional Salary Information: PBB, Minimum $5,250.00 per month

Monthly Type: 11 Month

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Other Conditions:

General funded position. Appointment may begin approximately April 2025, pending availability of funds and actual staffing requirements.

Duties and Responsibilities:

• Provides and manages the day-to-day administrative support for the Ko Education Center (KoEC).
• Serves as KoEC building coordinator. Oversees coordination of day-to-day facilities management to include but not limited to submission of work orders and building renovations.
• Assists the Hawaii CC Administration with developing, supporting, and implementing programs that would serve the students and community of North Hawaii.
• Responsible for monitoring and managing KoEC budgets to ensure the budget is maintained and expended appropriately. Ensures compliance with policies and procedures.
• Supports and assists with personnel transactions, including recruitment, onboarding and evaluation.
• Provides supervision and training for personnel, including Civil Service and Student Assistants.
• Identifies, analyzes and finds resolution to facilities and operations problems including supplies/equipment requirements and staffing requirements.
• Maintains oversight of auxiliary service and facilities maintenance, including compilation of current and historical compliance information for preparation of reports as required.
• Keeps Hawaii CC Administration informed of concerns related to KoEC operations or facilities.
• Prepares reports on equipment usage and other media-related services.
• Responsible for the maintenance and operation of educational technology including the general use and multimedia classrooms.
• Works closely with the Hawaii CC IT department to develop, implement and evaluate technology-related policies and procedures at KoEC.
• Serves as the Center’s primary point of contact for technology support.
• Provides on-going training and communication on technology safety and security.
• Provides and/or coordinates support for classes, meetings, presentation, special events and projects.
• Responsible for overseeing the coordination of community engagement events, including but not limited to convening planning committees, logistics and communication.
• Participates in outreach, engagement and marketing activities.
• Participates in College activities.
• Duties may include working outside of normally scheduled hours, including nights, weekends, and holidays.
• Other duties as assigned

Minimum Qualifications:

• Possession of a baccalaureate degree in Business Administration, Public Administration, Engineering, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for management support with familiarity in fiscal administration, procurement, budget or operation management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with business administration.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations

Desirable Qualification:

• Experience in higher education facility, auxiliary, operations, technology, or maintenance services.
• Experience with the Kuali Financial System.
• Fiscal or budgetary planning experience in an institution of higher education.
• Experience in planning and coordinating logistics, to include event planning, communications and project management.
• Experience in procurement.
• Experience in developing policies and/or procedures.
• Demonstrated commitment and/or experience supporting the success of students.

Application Submission: Click on the "Apply" button to complete an application and attach the following required documents (REDACT social security number and date of birth on all uploaded documents).

• A Copy of your academic transcript(s) appropriate to the position MUST be attached in order to verify all courses completed and/or degree conferred (unofficial transcripts are acceptable; copies of diplomas will NOT be accepted). If transcript(s) are not provided, the candidate’s degree(s) or coursework will not be considered. Official transcripts are required at the time of hire. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA will be required before date of hire. Expense of the evaluation shall be borne by the applicant;
• Cover letter outlining how you meet minimum and desirable qualifications;
• Names and contact information (telephone number and email address) of three (3) professional references;
• Resume.

NOTE:

• All minimum qualifications must be met by the closing date.
• Letters of recommendation are welcome.
• The application will be considered incomplete if material is unreadable, or required documents are not submitted by the closing date. Incomplete applications will not be considered.
• All documents/information submitted become the property of Hawaii Community College and will not be returned.
• If multiple applications are submitted, only the last application received will be considered.
• If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries: 808-934-2503

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