P-Card Specialist (0081435T)

Title:                                              P-Card Specialist
Position Number:                         0081435T

Hiring Unit:                                   VP for Administration, Office of Procurement Management
Location:                                       Manoa Campus
Date Posted:                                April 3, 2025
Closing Date:                               April 17, 2025; 11:59 PM HST
Salary:                                           salary schedules and placement information

Additional Salary Information:     PBA; minimum $4,307/mo.
Funding:                                         Revolving
Full Time/Part Time:                      Full Time
Temporary/Permanent:                 Temporary

Other Conditions: Pending position clearance. To begin approximately mid-May 2025. Annual renewal dependent on satisfactory performance and availability of funds.

Duties and Responsibilities

• ** Assists University's Procurement Card (PCard) Administrator and/or Senior PCard Specialist in the performance of specific and/or limited work assignments relating to program administration.
• ** Assists with the administration and oversight of the PCard program through online systems and reconciliation tools used by the program, and assists the PCard Administrator in creating reports, queries, and other deliverables within the systems.
• ** Assists the PCard Administrator and/or Senior PCard Specialist in the development and maintenance of effective procedures; processing of PCard applications and distribution of PCards; compliance oversight; and administration of the online reporting/management tools.
• ** Reviews and takes appropriate action on department or system office PCard related requests with minimal supervision from the PCard Administrator and/or Senior PCard Specialist.
• ** Assists with inquiries from departmental and system office personnel relating to the PCard Administration and works with the PCard issuer to resolve cardholder questions, problems, and disputes.
• ** Assists with the preparation and execution of a variety of planning, review and investigative reports.
• Assists with maintaining the program’s website, hierarchy and email rosters.
• Assists with the development of PCard training materials and procedures and helps conducts training sessions for University personnel on the proper utilization of the PCard.
• Provides support for periodic training of Fiscal Administrators and other University personnel regarding State laws and University policies and procedures governing PCard procurements.
• Assists with providing technical advice, interpretations and recommendations regarding applicable policies, procedures, and other administrative requirements to administrators, faculty and staff.
• Provides general administrative staff support and recommendations for organizational group or technical program.
• Advises supervisor of the progress of assigned projects, anticipated problems, major policy changes expected to affect specialized area, and completion of projects.
• Assists with resolving operational and administrative matters in accordance with current policies, procedures, and directives as requested.
• Assists with planning, coordinating, and analysis, and supports work within designated subject matter areas.
• Performs other related program administration support duties as required.
• Other duties as assigned.

** Denotes essential functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Economics, Business Administration, Public Administration or related field and 0 years of progressively responsible professional experience with responsibilities for N/A; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of program administration as demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state
    laws, rules, regulations and systems associated with program administration.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of program administration.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with
    internal and external organizations, groups, team members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications

1. Administrative experience in college or university, a governmental agency or a large private organization with specialization in procurement, corporate credit cards, information technology, or related areas.
2. Functional knowledge of procurement principles, practices and techniques related to a Procurement Card program that meets the procurement requirements of a large organization.
3. Demonstrated ability to use Microsoft Office Suite including Word, Excel and Access Database.
4. Knowledge of administrative policies and procedures typical of an institution of higher education.

To Apply:
 
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birth date, etc.) REDACTED.  If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment.  You will have a grace period of 7 days from closing date (04/24/2025) to email copies of your transcripts to systempo@hawaii.edu.  Official transcripts will be required if selected to fill the position.  INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.
 
Inquiries:

Jenna Lam, 808-956-2880, systempo@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/