What are the responsibilities and job description for the Public Information Specialist (0097491T) position at University of Hawaii?
JOB
Title: PUBLIC INFORMATION SPECIALISTPosition Number: 0097491THiring Unit: RES & DEAN OF GRAD DIV, SCH O&ES&T, HAW INST OF MAR BIOLocation: Kaneohe, HawaiiDate Posted: 1/28/2025Closing Date: 2/10/2025Band: BSalary : salary schedules and placement informationFull Time/Part Time: Full-timeMonth: 11-monthTemporary/Permanent: Temporary Other Conditions: This is a temporary position with the ability to become permanent. Duties and Responsibilities External Communications1. *Works with HIMB Director to develop and execute a strategic plan for engaging diverse target audiences with HIMB science.2. *Establishes and promotes a consistent, clear, and positive public presence in all communications.3. *Creates and maintains a comprehensive production calendar of all HIMB communication activities, informing and engaging key individuals and community members as needed.4. *Mines HIMB research to identify key stories. Creates and orchestrates media campaigns for significant HIMB projects and milestones.5. *Produces abroad range of digital and print media that translates extramurally funded HIMB programs for diverse audiences and purposes.6. *Manages HIMB social media platforms, including but not limited to, Facebook, Instagram and LinkedIn.7. *Oversees HIMB brand development, establishing and refining optimal platforms for effective communication exchange.8. *Develops engaging, creative, and accurate written and visual content for HIMB website.9. *Collaborates with PIs and their research partners with developing communication strategies.10. *Works with PIs, postdocs, graduate students, and research collaborators to draft, vet, and issue press releases to disseminate new findings in a timely manner.11. *Coordinates closely with SOEST and UHM communication offices to promote HIMB and develop consistent and clear messaging for the public.12. *Fosters relationships with media, key individuals, as well as with community, government, and nonprofit agencies engaged in ocean science.13. *Liaises with media to arrange expert statements and interviews.14. *Fields media requests for diverse marine media content.15. *Conducts media interviews on behalf of HIMB faculty and staff as needed.16. *Manages external vendors, including production companies, graphic designers, scientific illustrators, etc.17. *Participates in special events.18. *Seeks and employs novel approaches to sharing science with diverse audiences, for example by co-managing science-inspired art installations and integrating Native Hawaiian culture with HIMB research.Internal Communications1. *Fosters relationships with HIMB faculty and personnel, developing a strong working knowledge of HIMB science.2. *Advises and supports HIMB Director with all communications-related issues.3. *Initiates and supports efforts to build and strengthen HIMB internal community.4. *Provides media training to faculty and staff as needed.5. *Drafts speeches for HIMB Director and other personnel as needed.6. *Generates and distributes HIMB internal communications via weekly announcements and listserv.7. *Develops crisis communication, in collaboration with UH Director of Communications.8. *Develops and implements HIMB style guide.9. *Supports HIMB Indigenous Stewardship Specialist to promote HIMB as a Native Hawaiian Place of Learning.10. *Develops and maintains a communications calendar of key HIMB events.11. *Prepares reports of communications metrics and activities. *Works outside normally scheduled hours including day, night, weekend and/or holiday hours as directed. Other duties as assigned. *Denotes Essential Functions Minimum Qualifications 1. Possession of a baccalaureate degree in journalism, English, communications, advertising, marketing, public relations, humanities, Natural or Earth Sciences, Hawaiian Studies or related field and 3 year(s) of progressively responsible professional experience with responsibilities for high-level multi-task coordination and communicating to non-specialist audiences; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.2. Considerable working knowledge of principles, practices and techniques in the area of journalism, English, communications, advertising, marketing, media and/or public relations as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with journalism, English, communications, advertising, marketing, media and/or public relations.4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.7. Demonstrated ability to operate a personal computer, apply word processing software, such as Microsoft Office, Google Productivity Suite, or comparable programs.8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.9. Demonstrated ability to translate complex concepts into novel and easily understood products.10. Fundamental working knowledge of graphic design and ability to produce publication quality materials for dissemination of research findings.11. Possesses a high level of knowledge in communications, advertising, marketing, research, informal education, or public outreach that allows effective translation of research outcomes into media, education and outreach materials.12. Working knowledge of natural sciences and scientific research.13. Demonstrated ability to multitask and handle wide variety of assignments simultaneously on deadline.14. Demonstrated ability working with various social media platforms to communicate information to a broad audience.15. Demonstrated excellent interpersonal and organization skills, attention to detail, and excellent written and verbal communication skills.16. Knowledge of crisis communications.17. Knowledge of emergency communications and emergency planning procedures.18. Ability to work outside normally scheduled hours including day, night, weekend and/or holiday hours as directed.19. Familiarity with various style guides, especially Associated Press.20. Demonstrated excellent time management and project coordination abilities. Desirable Qualifications 1. Ability to read, comprehend, interpret, and synthesize complex information so that research findings and concepts can be presented clearly and accurately to a non-specialist audience.2. Demonstrated excellent editing and technical writing skills for translating complicated scientific writing into products for public dissemination.3. Proficiency in social media apps, skilled in the use of Microsoft Office (Word, Excel, and PowerPoint), Adobe, and Photoshop (or equivalent) software programs for production of publication ready materials used in education, outreach, and media.4. Experience working with online, web-based formats, such as blogs, or live-streamed videos.5. Experience in video production.6. Experience with providing media training to researchers.7. Familiarity with and understanding of local, national, and international ocean science media landscape.8. Familiarity with and understanding of regional issues pertaining to ocean science and Native Hawaiian culture.To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating your interest in this position and how you satisfy the minimum and desirable qualifications, 2) resume, 3) the names and contact information (include title, email, and phone number) of at least three professional references and 4) copies of educational transcripts with confidential information (i.e., social security number, birth date, etc.) redacted. Official transcripts will be required at the time of hire. Transcripts issued outside of the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. Incomplete applications will not be considered. The application will be considered incomplete if materials are unreadable. Minimum qualifications must be met by the date of application. If you submit more than one application, only the most recent application will be considered. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Robert Toonen; toonen@hawaii.edu
EXAMPLE OF DUTIES
The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/. Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Title: PUBLIC INFORMATION SPECIALISTPosition Number: 0097491THiring Unit: RES & DEAN OF GRAD DIV, SCH O&ES&T, HAW INST OF MAR BIOLocation: Kaneohe, HawaiiDate Posted: 1/28/2025Closing Date: 2/10/2025Band: BSalary : salary schedules and placement informationFull Time/Part Time: Full-timeMonth: 11-monthTemporary/Permanent: Temporary Other Conditions: This is a temporary position with the ability to become permanent. Duties and Responsibilities External Communications1. *Works with HIMB Director to develop and execute a strategic plan for engaging diverse target audiences with HIMB science.2. *Establishes and promotes a consistent, clear, and positive public presence in all communications.3. *Creates and maintains a comprehensive production calendar of all HIMB communication activities, informing and engaging key individuals and community members as needed.4. *Mines HIMB research to identify key stories. Creates and orchestrates media campaigns for significant HIMB projects and milestones.5. *Produces abroad range of digital and print media that translates extramurally funded HIMB programs for diverse audiences and purposes.6. *Manages HIMB social media platforms, including but not limited to, Facebook, Instagram and LinkedIn.7. *Oversees HIMB brand development, establishing and refining optimal platforms for effective communication exchange.8. *Develops engaging, creative, and accurate written and visual content for HIMB website.9. *Collaborates with PIs and their research partners with developing communication strategies.10. *Works with PIs, postdocs, graduate students, and research collaborators to draft, vet, and issue press releases to disseminate new findings in a timely manner.11. *Coordinates closely with SOEST and UHM communication offices to promote HIMB and develop consistent and clear messaging for the public.12. *Fosters relationships with media, key individuals, as well as with community, government, and nonprofit agencies engaged in ocean science.13. *Liaises with media to arrange expert statements and interviews.14. *Fields media requests for diverse marine media content.15. *Conducts media interviews on behalf of HIMB faculty and staff as needed.16. *Manages external vendors, including production companies, graphic designers, scientific illustrators, etc.17. *Participates in special events.18. *Seeks and employs novel approaches to sharing science with diverse audiences, for example by co-managing science-inspired art installations and integrating Native Hawaiian culture with HIMB research.Internal Communications1. *Fosters relationships with HIMB faculty and personnel, developing a strong working knowledge of HIMB science.2. *Advises and supports HIMB Director with all communications-related issues.3. *Initiates and supports efforts to build and strengthen HIMB internal community.4. *Provides media training to faculty and staff as needed.5. *Drafts speeches for HIMB Director and other personnel as needed.6. *Generates and distributes HIMB internal communications via weekly announcements and listserv.7. *Develops crisis communication, in collaboration with UH Director of Communications.8. *Develops and implements HIMB style guide.9. *Supports HIMB Indigenous Stewardship Specialist to promote HIMB as a Native Hawaiian Place of Learning.10. *Develops and maintains a communications calendar of key HIMB events.11. *Prepares reports of communications metrics and activities. *Works outside normally scheduled hours including day, night, weekend and/or holiday hours as directed. Other duties as assigned. *Denotes Essential Functions Minimum Qualifications 1. Possession of a baccalaureate degree in journalism, English, communications, advertising, marketing, public relations, humanities, Natural or Earth Sciences, Hawaiian Studies or related field and 3 year(s) of progressively responsible professional experience with responsibilities for high-level multi-task coordination and communicating to non-specialist audiences; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.2. Considerable working knowledge of principles, practices and techniques in the area of journalism, English, communications, advertising, marketing, media and/or public relations as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with journalism, English, communications, advertising, marketing, media and/or public relations.4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.7. Demonstrated ability to operate a personal computer, apply word processing software, such as Microsoft Office, Google Productivity Suite, or comparable programs.8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.9. Demonstrated ability to translate complex concepts into novel and easily understood products.10. Fundamental working knowledge of graphic design and ability to produce publication quality materials for dissemination of research findings.11. Possesses a high level of knowledge in communications, advertising, marketing, research, informal education, or public outreach that allows effective translation of research outcomes into media, education and outreach materials.12. Working knowledge of natural sciences and scientific research.13. Demonstrated ability to multitask and handle wide variety of assignments simultaneously on deadline.14. Demonstrated ability working with various social media platforms to communicate information to a broad audience.15. Demonstrated excellent interpersonal and organization skills, attention to detail, and excellent written and verbal communication skills.16. Knowledge of crisis communications.17. Knowledge of emergency communications and emergency planning procedures.18. Ability to work outside normally scheduled hours including day, night, weekend and/or holiday hours as directed.19. Familiarity with various style guides, especially Associated Press.20. Demonstrated excellent time management and project coordination abilities. Desirable Qualifications 1. Ability to read, comprehend, interpret, and synthesize complex information so that research findings and concepts can be presented clearly and accurately to a non-specialist audience.2. Demonstrated excellent editing and technical writing skills for translating complicated scientific writing into products for public dissemination.3. Proficiency in social media apps, skilled in the use of Microsoft Office (Word, Excel, and PowerPoint), Adobe, and Photoshop (or equivalent) software programs for production of publication ready materials used in education, outreach, and media.4. Experience working with online, web-based formats, such as blogs, or live-streamed videos.5. Experience in video production.6. Experience with providing media training to researchers.7. Familiarity with and understanding of local, national, and international ocean science media landscape.8. Familiarity with and understanding of regional issues pertaining to ocean science and Native Hawaiian culture.To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating your interest in this position and how you satisfy the minimum and desirable qualifications, 2) resume, 3) the names and contact information (include title, email, and phone number) of at least three professional references and 4) copies of educational transcripts with confidential information (i.e., social security number, birth date, etc.) redacted. Official transcripts will be required at the time of hire. Transcripts issued outside of the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. Incomplete applications will not be considered. The application will be considered incomplete if materials are unreadable. Minimum qualifications must be met by the date of application. If you submit more than one application, only the most recent application will be considered. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Robert Toonen; toonen@hawaii.edu
EXAMPLE OF DUTIES
The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/. Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
