Registrar, #0081764

Title: Registrar

Position Number: 0081764

Hiring Unit: SCH OF LAW, LAW DEANS OFF, LAW DEANS OFF

Location: UH at Manoa

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities 

1. *Serve as the Registrar for the William S. Richardson School of Law.

2. *Responsible for the management, planning, direction, operation and evaluation of the Registrar's Office. Hire, train, supervise, review & evaluate the work performance of the staff.

3. *Continually evaluate functionality of applicant and student data base and supervise the maintenance of computer and other records of all students in the Law School degree programs.

4. *Establish internal procedures to ensure compliance with Law School, UH system, State, Federal, and other pertinent policies, rules, and regulations.

5. *Serve as the repository for and custodian of all law student records. Oversee the creation, collection, maintenance, storage, and disclosure of student and institutional records.

6. As the custodian of student education records, design, initiate, test & revise as necessary procedures which provide for the accurate record keeping & reporting functions in the student information system.

7. *Serve as a resource to evaluate, analyze, and formulate a response to requests for the release of non-directory student information.

8. *Serve as the primary liaison between the Law School and the Manoa Scheduling Office to prepare course offerings each semester. Work with the Associate Deans and faculty to ensure effective registration processes.

9. *Manage and implement the receipt, processing, and audit of all grade reports and transmission of all final grades each semester to the University's Ellucian Banner system, including the calculation of student grade point averages and class rankings each semester.

10. *Review and evaluate student records and GPAs at the end of each semester for academic action regarding the Law School's Academic Regulations.

11. *Serve as a resource to students, faculty, staff, and the public by providing accurate and thorough information related to student records, registration, and general school information.

12. *Assist the Associate Dean for Student Services in managing and administering exam accommodations per the recommendations of the UH Kokua Office in compliance with the ADA for all exam procedures and processing.

13. *Work closely with instructional administration in the production of the Schedule of Classes and UH Manoa Catalog. Review, recommend, and update the academic regulations and registration information.

14. *Serve as the school Banner Security Administrator and determines the Banner access required for faculty/staff to perform job duties according to position descriptions.

15. *Attend professional development conferences, workshops, meetings related to student records, registration, and academic policies.

16. *Work evenings, weekends, and holidays during peak registration and exam periods or when otherwise necessary.

17. *Establish & implement procedures for release of student info to conform to federal government's FERPA, Health Insurance Portability and Accountability Act, Hawaii's Admin Rules Protection of Ed Rights and Privacy of Students, and policies and procedures of the Law School and University.

18. *Improve seamless, efficient processes by utilizing technology (electronic files, forms, and workflow) with respect to registration, exam, enrollment verification, graduation audit, and bar certification processes.

19. *Assist the Associate Deans in evaluating students' academic progress and executing academic actions such as leaves of absences, withdrawals, probation, suspension, and dismissal.

20. *Conduct graduation audits, determine honors, and engage in other activities pertinent to the graduation of students (including preparation of Bar certifications, preparation of lists certifying graduation for UH, the Bar, etc.) allowing them to sit for the Bar. Certifications include the certification of character and fitness to take the Bar exam, a qualifying exam to be licensed to practice law.

21. *Assist the Associate Deans in conducting program assessment and reporting relating to program evaluation, student success, and bar exam passage necessary to maintain law school accreditation with the American Bar Association.

22. *Implement programming for law students on subjects such as graduation requirements, exam taking software and exam procedures, and dual degree programs.

23. *Communicate clear, effective, and professional messages in person, in print, e-mail and on the Registrar's webpages.

24. Other duties as assigned.

* Denotes Essential Functions

Minimum Qualifications 

Education and Professional Work Experience:

1. Possession of a baccalaureate degree in education, counseling, or social sciences or related field and 3 year(s) of progressively responsible professional experience with responsibilities for student services in educational settings; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities:

1. Considerable working knowledge of principles, practices and techniques in the area of student services in educational settings as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

2. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with student services in educational settings.

3. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

4. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

5. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

6. Demonstrated ability to operate a personal computer and apply word processing software.

7. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Supplemental Minimum Qualifications:

1. Ability to work outside of normal scheduled hours including evenings, weekends and holidays as needed.

Desirable Qualifications:

1. Considerable leadership experience in student services specifically in a professional school.

2. Knowledge of legal educational curriculum, standards, and policies.

3. Considerable knowledge of database management and word processing.

4. Considerable Experience with Banner, FERPA, LSAC (Law School Admissions Council Credential Assembly Service).

5. Demonstrated ability and knowledge and utilization of web design programs, specifically Drupal, and other database and survey programs, specifically Access and Google in higher education.

6. Experience interacting with students and faculty in higher education, including experience with minority and disadvantaged groups.

7. Considerable advising and/or counseling experience for progress towards degree, registration, and graduation requirements, specifically in higher education.

To Apply:

•Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met; (2) Resume; (3) Names and contact information (telephone number and email addresses) of at least three professional references; and, (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be  required at the time of hire.) Late and/or incomplete applications will not be considered. All documentation become the property of the school.
 
 Note: If you have not applied for a position before using NeoGov, you will need to create an account after clicking on the "APPLY" button.

Inquiries: Trisha Nakamura, tynakamu@hawaii.edu

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
  
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
  
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
  
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/