What are the responsibilities and job description for the College Business Administrator position at University of Houston-Clear Lake?
The College Business Administrator applies a thorough and broad-based knowledge of financial, budget, human resources and business operational policies and procedures for the college. Monitors and maintains all financial transactions within the college. Coordinates with the Academic Affairs Business Operations Manager to ensure financial strategies align with the Provost Office financial strategies. Enforces UHCL policy and procedures across the division and serves as a resource to ensure compliance with federal, state, UH System and UHCL policies and procedures.
Duties:
- Serves as a strategic partner with the College Dean and college leadership in application of data analytics and pro-forma projections in formulating and implementing college financial and budgetary strategies in conjunction with campus strategic plan and operations including assessing the impact of enrollment fluctuations to the college budget and operations. Coordinates with Chief Business Administrator to ensure college financial and budgetary strategies and applications are in line with the Provost Office budget strategies.
- Assists in development of annual departmental budgets and monitors throughout the year creating budget adjustments as necessary. Provides analyses, recommendations, and guideline interpretations to assist managers with planning and budget.
- Monthly review of cost center reconciliation. Researches problems and issues submitted by departmental business assistants concerning cost centers, as well as university policies and procedures. Meets quarterly with Budget Office and Accounting to review cost centers.
- Prepares and produces administrative and financial reports that require collaboration with other departments, compiling data from PeopleSoft Finance and HR, and/or uses/writes queries to populate data for analysis.
- Reviews and approves all financial documents and contracts for the deposit and expenditure of funds including personnel/payroll requests, purchases, payments, travel, interdepartmental transfers, account creates/modifications, and work order requests. Also responsible for the transfer and/or reallocation of funds as needed and review and approval of annual inventory reports.
- Coordinates the development and submission of annual departmental planning priorities, strategic plans, and assessments reports. Provides support to decision makers through data analysis.
- Processes Human Resources electronic form requests that pertain to job and position data.
- May provide supervision of departmental staff, including defining job duties, setting performance development plans/goals and conducting annual performance reviews. Performs related duties as assigned.
Required Qualifications:
- Bachelor's degree.
- Three years of finance or budget experience.
- Advanced Excel skills.
- Ability to compile and analyze financial reports and statistical data.
- Excellent organizational skills.
- Ability to prioritize busy workload and handle multiple projects and tasks in a timely manner.
- Ability to produce adhoc reports through interfacing with human resources and financial software.
- Ability to maintain confidential information and handle delicate issues tactfully.
- Excellent written and oral communication skills.
Preferred Qualifications:
Bachelor's degree in Business, Accounting, or Finance.
Five years of experience working in a Higher Education budget or finance related area.
Experience with PeopleSoft.
