Department Business Administrator (Business Services)

Department: Business Services, Law Salary: Commensurate with Experience

Description

Manages the administrative, financial, budgetary and human resources operations of a very complex university department.

• Plans and manages the department's human and financial resources to support department objectives.
• Provides financial accountability and ensures compliance with state, university and external funding agency guidelines; responsible for all administrative and financial affairs of the department, including personnel, procurement, travel, accounts payable, accounts receivable and general accounting-related issues within the department.
• May establish the work assignments of staff and provides guidance as needed; fills vacancies, defines job duties, sets performance goals, and conducts annual performance appraisals; counsels employees and recommends disciplinary action; makes recommendations on promotions and new hires.
• Establishes or participates in the establishment of operational and administrative guidelines and inventory controls; enforces safety compliance rules and regulations.
• May advise and assist faculty in administrative planning and provide departmental support and/or administrative oversight for sponsored research awards from federal, state, foundation and/or private funding agencies.
• Serves as the department liaison with Central Payroll, Human Resources, Office of Sponsored Projects and other department business managers.
• Oversees the management and maintenance of database for all personnel and payroll records.
• Interprets university policies and procedures for faculty and staff.
• Performs other job-related duties as assigned.
  
  

MQ: "Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience. "

Department is willing to accepted education in lieu of experience and experience in lieu of education.

Additional Posting Information

Preferred Qualification

Advanced proficiency in financial systems, enterprise resource planning (ERP) systems (e.g., PeopleSoft, or similar).

Experience Processing Additional Stipends, Payroll, And Faculty Compensation Adjustments.

Strong knowledge of budgeting, forecasting, and reconciliation processes.

Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and financial modeling.

Experience supervising staff and overseeing business operations across multiple departments.

Strong ability to manage high-volume, multi-tasking environments with competing deadlines.

Familiarity with university financial policies, grants, contracts, and compliance regulations.

Excellent written and verbal communication skills for engaging with faculty, staff, and university leadership.

Ability to identify inefficiencies and implement process improvements.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are an Equal Opportunity Institution.