What are the responsibilities and job description for the Administrative Specialist position at University of Idaho?

Position Details

Position Information

Internal Posting?

Posting Number

SP004378P

Position Title

Administrative Specialist

Division / College

College of Agricultural & Life Sciences

Department

Eastern District

Location

Off Campus Location - Custer County Extension Office, Challis ID

Posting Context Statement

Reporting to the Custer County Extension Educator, focusing on office operations including finance and administration. The Extension Office in Custer County staff position will perform a variety of tasks, with little or no supervision, keeping office hours 5 days a week. This position will perform a wide variety of clerical, reception, bookkeeping, and program support functions for the Extension Educator as assigned or required. This is an off-campus location. Work site is in Challis, Idaho.

Position Overview

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include :

Manage records and documents
Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
Greet visitors, callers and / or email inquiries, determining nature and purpose and directing them to specific destinations / individuals / information
Other duties as assigned

Unit URL

https : / / www.uidaho.edu / extension / county / custer

Position Qualifications

Required Experience

Organizing tasks to meet deadlines

Participating in teams to accomplish shared goals

Using computer software and applications for word processing, email, and internet searches

Required Education

High School Diploma or equivalent

Required Other

None

Additional Preferred

Education :

Associates Degree, or a combination of education and / or related work experience

Experience in / with :

Ability to maintain confidentiality, perform detailed work, multi-task, be flexible, and be comfortable working independently

Agriculture industry and the 4-H Youth Development programs and operations

Designing and maintaining webpages, and social media sites (such as Facebook, Instagram, and Twitter) in a professional manner

Ability to remain calm and professional when working with adults and youth in stressful situations

Bookkeeping and using bookkeeping software (Quickbooks), creating and maintaining budgets and financial documents such as profit and loss statements, preparing accounts payable and receivable, balancing checkbooks, and reconciling monthly bank statements

Reception duties, including meeting and greeting the public, taking detailed messages, and possessing good phone etiquette and customer service skills

Physical Requirements & Working Conditions

Ability to lift, carry or otherwise move up to 30 pounds

Ability to work outdoors

Degree Requirement

N / A : No degree requirement

Posting Information

FLSA Status

Non-Exempt

Employee Category

Classified

Pay Range

17.09 per hour

Type of Appointment

Fiscal Year

Full Time / Part Time

Part Time

Funding

This position is contingent upon the continuation of work and / or funding.

A visa sponsorship is available for the position listed in this vacancy.

Posting Date

04 / 08 / 2024

Closing Date

Open Until Filled

Special Instructions to Applicants

Applications received by April 22, 2024 will receive first consideration.

To be considered, your "Letter of Qualification" must address each of the required qualifications, including pertinent education or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on resume will not be accepted as a substitute for submitting a Letter of Qualification.

This is an off-campus location. Work site is in Challis, Idaho at the University of Idaho Extension Office in Custer County.

Applicant Resources

https : / / www.uidaho.edu / human-resources / careers / applicant-resources

Background Check Statement

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement

The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity / expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

Salary : $17

Apply for this job

Receive alerts for other Administrative Specialist job openings

Administrative Specialist

What are the responsibilities and job description for the Administrative Specialist position at University of Idaho?

What is the career path for a Administrative Specialist?

Job openings at University of Idaho

Not the job you're looking for? Here are some other Administrative Specialist jobs in the Challis, ID area that may be a better fit.

We don't have any other Administrative Specialist jobs in the Challis, ID area right now.

AI Assistant is available now!