What are the responsibilities and job description for the Medical Education Program Specialist position at University of Illinois at Chicago (Rockford Campus)?
The University of Illinois College of Medicine Rockford is seeking a full-time Medical Education Program Specialist. As a member of the Office of Medical Education and Evaluation, the person who holds this position serves as a support member for Examinations, Computer-Based Testing (CBT) center, and Evaluation Programs within the campus. In this role, the position is responsible for a broad array of activities relevant to examinations administered to students. The testing specialist will be part of a college-wide testing team.
Applications must be submitted through our application portal at https://uic.csod.com/ux/ats/careersite/1/home/requisition/14184?c=uic by April 17, 2025. Applications submitted through the Indeed website will not be processed.
Position Duties:
- Ensures reliable and secure administration of constructed exams from Benware to students at the Rockford campus of UICOM including assigning passwords and scheduling of exams on campus.
- Provides a secure environment for review of student exams in the Phase 1 curriculum.
- Maintains accuracy of student performance data.
- Communicates with the Assistant Dean, faculty, and students regarding upcoming examinations (content, format, etc.).
- Provides support to students requiring ADA testing accommodations for approved examinees including identifying appropriate testing spaces and times.
- Provides support for all Team Based Learning (TBL) activities (including in-class support). _x000d_ Supports use of web-based TBL software by faculty and students, including providing software training and troubleshooting problems.
- Trains, schedules, and prepares payroll for outside proctors.
- Creates and maintains a procedural manual related to the above duties.
- Acts as the Computer-Based Testing Center (CBT) Administrator (USMLE Step 1, 2, and 3, Board Examinations for Pharmacy students, and Board Re-certification for Physicians) which involves establishing test schedules between departments and scheduling exams for the students. Manages troubleshooting, maintenance, and diagnostics of exams.
- Provides appropriate data on the educational program to the Assistant Dean for submission to the Liaison Committee on Medical Education (LCME), the American Association of Medical Colleges, and the National Board of Medical Examiners.
- Assists in conducting portions of an orientation for medical education program participants.
- Serves as a contact for students and faculty concerning the medical education program.
- Performs other duties as assigned.
Qualifications:
- High school graduation or equivalent
- Any one or any combination of the following, totaling four years (48 months), from the categories below:
- (a) progressively more responsible clerical or secretarial experience, including background in electronic word processing and database management systems
- (b) college course work leading to a major in medical education, education, communications, public relations, or similar area of study: 30 semester hours equals 12 months, 60 semester hours equals 18 months, 90 semester hours equals 24 months, and 120 semester hours or a Bachelor's Degree equals 36 months.
- Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.
Preferred Qualifications
- Associate's Degree
- Clerical and/or database experience: 1 year
- Scheduling experience
Benefits Include:
- Competitive Pay
- Paid Vacation, Holiday and Sick Time
- Comprehensive and Affordable Health/Dental/Vision
- Flexible Spending Accounts
- Education Tuition Waivers
- Pension Plan
- 403(b) and 457(b) Retirement Plans
- Life Insurance
- Long Term Disability Insurance
- Accidental Death & Dismemberment Insurance
- Free Access to Health and Wellness Center
- Employee Assistance Program
Application Instructions:
Applications must be submitted through our application portal at https://uic.csod.com/ux/ats/careersite/1/home/requisition/14184?c=uic by April 17, 2025. Applications submitted through the Indeed website will not be processed.
Please visit this website and select the Medical Education Program Specialist position listing. If you have further questions, please contact Human Resources at 815-395-5862.
If an application and exam request are not submitted by the close date, the applicant/employee will not be considered and the exam request will be denied.
The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.
The budgeted salary range for the position is $37,655 - $47,775. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.
Job Type: Full-time
Pay: $19.31 - $24.50 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Education:
- Associate (Preferred)
Experience:
- clerical and/or database: 1 year (Preferred)
Work Location: In person
Salary : $37,655 - $47,775
