What are the responsibilities and job description for the Business/Administrative Associate Level I - Dental Clinics - College of Dentistry position at University of Illinois Chicago?
Hiring Department: Dental Clinics
Location: Chicago, IL USA
Requisition ID: 1030419
FTE: 1
Work Schedule: Monday - Friday
Shift: Days
# of Positions: 1
Workplace Type: On-Site
Posting Close Date: February 26, 2025
Salary Range (commensurate with experience): $70,000.00 - 90,000.00 / Annual Salary
About The University Of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
About College Of Dentistry
The University of Illinois Chicago College of Dentistry (UIC COD) is the largest oral health college in the State of Illinois, provides care for 35,000 patients a year, and has over 500 students seeking dental degrees including DMD, PhD and Master’s programs. The Office of Clinical supports the clinical education of our predoctoral and postgraduate students and is seeking a full-time, Business/Administrative Associate I. The Office of Clinical Affairs is responsible for the oversight of patient care, patient services, clinical education, federal and state regulatory requirements, clinical equipment/supplies, building facilities and security.
Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .
The Business/Administrative Associate is responsible for maintaining, organizing, and carrying out the business and administrative functions of a complex clinical educational environment. The BAA works with the Associate Dean for Clinical Affairs and the unit's management team to support the financial, operational, strategic planning and HR functions of the department.
The ideal candidate will have experience with accounting, administrative management experience, a high level of analytic ability and problem-solving skills and demonstrated effective listening and communication skills to work effectively with a variety of stakeholders.
Duties & Responsibilities:
Preferred Qualifications:
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Location: Chicago, IL USA
Requisition ID: 1030419
FTE: 1
Work Schedule: Monday - Friday
Shift: Days
# of Positions: 1
Workplace Type: On-Site
Posting Close Date: February 26, 2025
Salary Range (commensurate with experience): $70,000.00 - 90,000.00 / Annual Salary
About The University Of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
About College Of Dentistry
The University of Illinois Chicago College of Dentistry (UIC COD) is the largest oral health college in the State of Illinois, provides care for 35,000 patients a year, and has over 500 students seeking dental degrees including DMD, PhD and Master’s programs. The Office of Clinical supports the clinical education of our predoctoral and postgraduate students and is seeking a full-time, Business/Administrative Associate I. The Office of Clinical Affairs is responsible for the oversight of patient care, patient services, clinical education, federal and state regulatory requirements, clinical equipment/supplies, building facilities and security.
Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .
The Business/Administrative Associate is responsible for maintaining, organizing, and carrying out the business and administrative functions of a complex clinical educational environment. The BAA works with the Associate Dean for Clinical Affairs and the unit's management team to support the financial, operational, strategic planning and HR functions of the department.
The ideal candidate will have experience with accounting, administrative management experience, a high level of analytic ability and problem-solving skills and demonstrated effective listening and communication skills to work effectively with a variety of stakeholders.
Duties & Responsibilities:
- Oversee day-to-day administrative activities of the Office for Clinical Affairs. Coordinates the responsibilities of the Associate Dean for Clinical Affairs with internal and external offices.
- Assists in the creation of the annual operating and capital budgets. Monitors budgets and prepares budget reconciliation throughout the year; reviews and approves expenditures, and payments. Maintain daily tracking of expenditures.
- Prepare accounting and related reports as needed. Resolves issues related to accounting, record keeping and other activities. Research and respond to inquiries from vendors, departments and finance. Ensure products, maintenance, licenses, consulting and contracts are ordered and payments submitted.
- Assists the Associate Dean in long range planning and setting goals for the department.
- Oversee Human Resources activities in the office of clinical affairs. Consists of recruiting, hiring, terminating, and promoting for academic and non-academic positions; work with recruitment, conduct interviews and evaluation and processes HR transactions and departmental payroll.
- Directs administrative services in the Office of the Associate Dean for Clinical Affairs. Establishes and implements office organization, policies and manages the Department’s inventory/replacement schedule.
- Works with the Associate Dean for Clinical Affairs to identify operational needs, problems, and plans. Reviews, updates, recommends changes in the internal operating procedures and advises faculty and staff about university and college polices and procedures to ensure compliance.
- Train, orient, lead, mentor and update staff on new systems and programs regarding required budget documentation, human resources and general administrative issues to meet the departmental and organizational needs
- Assists in and supervises the planning, preparation and execution of recurring and special projects at the request of the Associate Dean.
- Originates and prepares special reports, many of which are confidential, sensitive, or deal with complex and/or controversial matters.
- Represents the Associate Dean for Clinical Affairs on Campus/College committees and at meetings, upon request of the Associate Dean.
- Perform other related duties and participate in special projects as assigned.
- Bachelor's degree in business administration, management, or a field related to the position.
- Two (2) years of professional business, financial, and/or managerial work experience.
Preferred Qualifications:
- Fluency in Spanish
- Experience with Electronic Health Record
- Strong interpersonal, management, organizational and communication skills
- Ability to make decisions and negotiate sensitive issues.
- Administrative Management Experience, preferably in a clinical environment or Dental Practice
- Proficiency in Microsoft Office
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Salary : $70,000 - $90,000
