Human Resource Coordinator (HRA I) - Vice Chancellor for Innovation

Hiring Department: Vice Chancellor for Innovation

Location: Chicago, IL USA

Requisition ID: 1028954

FTE: 1

Work Schedule: Monday - Friday 9:00 am - 5:00 pm

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Posting Close Date: 1/24/2025

Salary Range (commensurate with experience): $70,000.00 - 75,000.00 / Annual Salary

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .

UIC is seeking a Human Resource Coordinator to join our Office of the Vice Chancellor for Innovations team. As part of the OVCI Shared services team, the HR Coordinator provides human resource functions to VCI and all reporting units in the areas of recruiting, hiring, and training new and existing employees. The Human Resource Coordinator helps plan programs and processes designed to improve employee retention and engagement.HR Coordinator also processes payroll, maintains employee records, and ensures the smooth operation of the HR department.

Duties & Responsibilities:

• Manage the recruitment process (job description development/maintenance, requesting hiring approval, advertising, facilitate search committees, interview process, offer letters (if applicable), new employee orientation and onboarding, etc. within the respective units.
• Process departmental bi-weekly and monthly payroll transactions, which includes producing payroll reports, timesheet verification, and payroll adjustments (PARIS, ANA).
• Process other relevant HR activities, including but not limited to retire/rehire appointments, separations/exit interviews, and leaves of absence (LOAs) and FMLA requests in accordance with State and Federal rules. Serves as the departmental point of contact regarding matters pertaining to compensation, payroll and benefits, training/development, and employee/labor relations.
• Organizes and coordinates employee engagement initiatives such as events, newsletters, etc.
• Ensure compliance with university, state, federal laws and regulations and annual reporting.
• Perform other related duties and participate in special projects as assigned.
  
  

Minimum Qualifications Required:

• Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
• Two (2) years (24 months) of work experience performing professional-level human resources duties.
  
  

Preferred Qualifications:

• Advanced computer skills in Microsoft programs that include Word, Excel, Access, PowerPoint, Outlook,
• Ability to prioritize work accordingly to meet stringent deadlines while handling numerous interruptions and appropriately responding to matters of urgency.
  
  

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation