What are the responsibilities and job description for the Director of Fiscal Operations, Office of Student Financial Aid and Scholarships position at University of Illinois Hospital?
Position Summary
This position oversees the day-to-day operations of the Fiscal Operations area and performs and oversees a wide range of duties, focusing on accounting, reporting, audit/program review, return of funds, reconciliation, consulting, and compliance with college and funding agency requirements. The Director is responsible for reviewing the accuracy and submission of numerous federal and state reports.
Duties & Responsibilities
• Supports and works with the Executive Director of Financial Aid in developing and updating the University's financial aid strategies, policies and procedures
• Monitors and remains current with federal, state, and institutional changes that affect the financial aid environment; updates the appropriate office staff and other University officials accordingly
• Hires, trains, develops and manages Assistant Directors working within the Fiscal Operations area, as well as other staff within the office; plans, assigns and reviews the work of Fiscal Operations staff to ensure that unit objectives are met
• Compiles, analyzes and reports data for federal, state, institutional, and external reports including, but not limited to, the following: Fiscal Operations Report and Application to Participate (FISAP), Health Resources and Services Administration Annual Operating Report (HRSA-AOR), Illinois Auditor General, Illinois Board of Higher Education (IBHE), Common Data Set, Peterson’s Report, U.S. News and World Report, the bi-annual inventory report, space utilization report, and reporting of fixed assets
• Serves as department liaison for federal, institutional, and state audits and program reviews to ensure the University's compliance
• Works with SFAS Systems staff by allocating funding to federal, institutional and state funds, which aid in packaging students
• Works with Office of Sponsored Programs (OSP) and the University Accounting & Financial Reporting (UAFR) regarding creation, maintenance and yearly updating of financial aid detail and designator codes for federal, institutional and state financial aid programs
• Works with the Sponsored Programs Administration (SPA) regarding drawdown and return of funds for federal grant and loan programs
• Works with OSP to facilitate the drawdown and transfer of Pell Administrative Cost Allowance (ACA) and fund transfer to SFAS
• Completes yearly close-out of Direct Student Loan (DSL), Pell and Teach Grants within Common Origination and Disbursement (COD) system
• Works with appropriate accounting and financial staff to reopen closed Direct Student Loan, Pell, and Teach Grant Programs as needed in order to facilitate the appropriate internal reconciliation of funds, as well as ensuring the appropriate return of funds to the U.S. Department of Education is completed
• Monitors Campus-Based awarding and spending levels within the Banner Financial Aid system as well as reconcile and perform close-out of campus-based funds prior yearly deadline date
• Performs yearly review and updates to Banner system for Loan Fee and Interest Rate changes for Federal Direct Stafford Loan Funds
• Requests creation, changes to, and deactivation of Detail Codes
• Completes and submits Banner Gift Fund requests
• Completes transactions in FABWEB related to requesting P-tags and submitting requests for Unclaimed Transfers/Surplus/Disposals
• Reviews and monitors various daily reports to ensure students remain eligible to receive institutional, state, and Title IV aid
• Processes disbursements for institutional grants, scholarships and waivers
• Serves as the departmental contact to ensure policies and procedures of UIC-SFAS align with the Gramm-Leach-Bliley Act (GBLA) as well as completes reports for Security Risk Assessment
• Monitors enrollment changes related to Unofficial Enrollment Adjustments and Unofficial Withdrawals; contacts students, instructors, and colleges regarding grades and attendance info
• Analyze and determine adequate staffing levels for Financial Aid Special Programs in the areas of; Dentistry, Pharmacy, off campus sites for Nursing and Pharmacy, Online and Study Abroad: commitments to orientation and admissions recruitment programs; financial aid literacy outreach commitments on and off campus
• Oversee Financial Aid operations for the satellite campuses and assure effective and responsive customer support services for all prospective and current students. Participate in the regular evaluation of cycle time and information timeliness.Assist in developing plans and programs to improve performance.
• Perform other related duties and participate in special projects as assigned.
