Accounting Associate

Accounting Associate

Posting Category:

About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu.

Application deadline: 5/19/2025

Minimum Starting Salary: $29.39 per hour / 7.5 hour work day

Summary:
The Accounting Associate position is responsible for working in coordination with Director of Research & Sponsored Programs Post-Award and the Director of Budget and Finance. This position will oversee the administration of sponsored programs financial activity, including state and federal financial aid grants and loans. It is also responsible for maintaining the data necessary for assuring compliance with applicable institutional policies and procedures, rules and regulations of the sponsoring agencies, the employing institutions, applicable state and federal requirements and contractual obligations. This position will also provide administrative oversight with regards to the Budget Office to ensure operations are consistent with University, State and Federal policies and guidelines.

Duties & Responsibilities:

• Create and maintain sponsored research awards in the University's financial system. Perform detailed, thorough review and analysis of executed award documents, interpreting sponsor terms, conditions and budgets. Utilize independent judgment to administer the award applying individual sponsor terms and conditions, University policy and federal grants management requirements as appropriate throughout the life of the award. Accurately translate this Information into the functionality of the financial system and other ancillary systems such as cost share and cash management. Review and process amendments and modifications. Create and maintain grant files.

• Develop, coordinate and administer budget activities in compliance with university policy and procedures, and submit budget requests related to operations administered by the Budget Office.

• Exercise independent judgment in preparing periodic invoices and reports (financial, property, etc.) and obtaining signatures as needed for timely submission to the sponsor. Process billing events for invoices or cash draws on awards in Banner. Analyze sponsored project accounts receivable balances to maximize cash flow and assist in resolution of unpaid or past due accounts receivable balances.

• Provide oversight, financial management and report support to campus units on state appropriated and non-appropriated operating budgets.

• Regularly review awards for close out and follow up on outstanding items with departmental personnel and faculty. Determine that all award requirements are met, including but not limited to expenditure review, F&A analysis, billing, reports, cost share commitments, rogue review, and adjustments.

• Assist with budget oversight and completion of business processes and expenditure reports for Division of Finance & Administration.

Minimum Qualifications:
1. A. Bachelor's degree with a major in Accountancy or a related field AND two (2) years of professional level accounting experience.
OR
B. Possession of current registration as a Certified Public Accountant (CPA), Certified Management Accountant, or a valid license to practice Public Accounting (LPA).
OR
C. Master's degree in Accountancy or a related field.
2. Additional education, training, and/or work experience in an area of specialization inherent to the position may be required:

Employment Policies and other information:

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
• Your pension from the State Universities Retirement System may affect the amount of your:

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652.