What are the responsibilities and job description for the Business/Administrative Associate II - English, College of Liberal Arts & Sciences position at University of Illinois?
Business / Administrative Associate II - English, College of Liberal Arts & Sciences
Hiring Department : English
Location : Chicago, IL USA
Requisition ID : 1028799
Posting Close Date : January 16, 2025
Salary : Up to $87,000 / annual salary. The pay offered to the selectedcandidate will be determined based on factors including (but not limited to)the experience and qualifications of the selected candidate includingequivalent years in rank, training, and field or discipline; internal equity;and external market pay for comparable jobs.
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU / VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
Benefits eligible positions include a comprehensive benefits package which offers : Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
Employees in positions allocated to this classification are responsible for the management of business, fiscal, and / or administrative operations. A Business / Administrative Associate interacts with a wide variety of internal and external constituents regarding business, fiscal, and / or administrative functions. While operating with a high level of autonomy and independent decision-making, they work under the direction of designated administrators.
Duties & Responsibilities :
- Manage day-to-day financial operations on business systems - ANA, Banner, Eddie, Grants and Sponsored Projects, HR Front End, iBuy (Online Purchasing), My-UI-Financials, PARIS, Travel and Expense Management and View Direct which includes reconciling any deficit transactions for all funding types, reconciling payroll transactions for instructional hard and soft funds and annual operating expenses.manages and oversees business, fiscal, and / or administrative operations
- Analyze annual departmental budget, including permanent personnel budget, instructional soft money budget and operating (WEE) budget, Summer Session budget and actual expenditure to ensure all expenses were within budgetary and provided analysis on variances for all funds.
- Manage & reconcile all corporate cards and TEM transactions. Also served as department card manager (DCM) for the supervision, administration, and monitoring of all cards for the department.
- Manage & monitor the department research funds and union professional & development funds for 80 TT and NTT faculty members.
- Maintain FABWeb system for departmental fixed assets, including office furniture, and 80 faculty computers; generate capitalized equipment reports
- Explain new policies, rules, procedures and accounting practices to employees and students.
- Serve as a liaison to other designated administrative units of the University including ACCC and Facilities Management.
- Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required :
1. Bachelor's degree in business administration, management, or a field related to the position.
5. Five years of professional business, financial, and / or managerial work experience.
NOTE : A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
Preferred Qualifications :
To Apply : For fullest consideration click on the Apply Now button , please fully complete all sections of the onlineapplication including adding your full work history with specific details ofyour duties & responsibilities for each position held. Fully completethe education, licensure, certification and language sections. Youmay upload a resume, cover letter, certifications, licensures, transcripts anddiplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and / or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment / misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Salary : $87,000
