What are the responsibilities and job description for the Business/Administrative Associate II - UIC Law position at University of Illinois?
Business / Administrative Associate II - UIC Law
Hiring Department : UIC Law Admin & Finance
Location : Chicago, IL USA
Requisition ID : 1029517
FTE : 1
Work Schedule : Monday - Friday
Shift : Days
of Positions : 1
Workplace Type : Hybrid
Posting Close Date : February 5, 2025
Salary Range (commensurate with experience) : $48,126.00 - 87,000.00 / Annual Salary
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU / VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
Benefits eligible positions include a comprehensive benefits package which offers : Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
The Business Administrative Associate (BAA) II for the UIC School of Law is responsible for coordinating purchasing, contracts, travel, and inventory in accordance with established UIC policies and procedures. This position will provide contract administration and purchasing assistance to school leadership and staff, ensuring purchases are allowable and allocated to the correct funding source. The BAA II will also serve as a Purchasing and Travel cardholder for the college, and review card reconciliations in Chrome River. Further, the BAA II will engage in asset management and inventory.
Duties & Responsibilities :
- Provide expertise and advisement in the area of purchasing and procurement to UIC - Law leadership, faculty, and staff, including the purchase of goods and services, in accordance with state procurement laws and University of Illinois requirements.
- Organize procurement meetings with units needing guidance and provide purchasing training to new and existing staff.
- Initiate and track orders using iBuy (an online marketplace for purchasing goods and services at the University of Illinois); Support supplier diversity goals.
- In collaboration with the UIC Purchasing & Contracts Management, assist with specification development of comprehensive Requests for Proposals to meet the business needs of the Law School.
- Facilitate contract development and management; Advise units on the importance of contract monitoring to ensure terms and conditions are met.
- Determine whether existing contracts can be utilized to meet new and recurring business requirements of the school; explore opportunities for better pricing on goods and services.
- Serve as PCardholder for the Law School; Act as Reconciler for other cardholders ensuring that policies and applicable regulations are followed.
- Serve as Travel Cardholder and arrange travel for law school employees as needed; Document and Reconcile all TCard purchases in ChromeRiver.
- Make qualified travel and business meal purchases in compliance with all rules, regulations, policies, and procedures.
- Provide ChromeRiver assistance and advise faculty / staff on all business- related travel policies.
- Reconcile and review travel reimbursement requests submitted by faculty / staff in ChromeRiver, ensuring all purchases are compliant with rules and regulations and monies are available according to the budget.
- Provide expenditure reports related to travel to leadership for the purpose of monitoring activity and expenses.
- Serve as Property Accounting Contact and ensure compliance with University of IL equipment management procedures and the State Property Control Act.
- Understand and advise on new equipment acquisitions and identification with Ptags, Otags, property stickers, and the equipment threshold.
- Conduct Biennial Inventory; Ensure equipment transfers and disposals are managed in accordance to policy and state law.
- Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required :
NOTE : A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
Preferred Qualifications :
To Apply : For fullest consideration click on the Apply Now button, please fully complete all sections of the onlineapplication including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and / or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment / misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Salary : $48,126 - $87,000
