Clinical Research Coordinator (Retina / Ai - O) - Ophthalmology & Visual Science

Clinical Research Coordinator (Retina / Ai - O) - Ophthalmology & Visual Sciences

Hiring Department : Ophthalmology & Visual Sciences

Location : 1855 W. Taylor St. Chicago, IL 60612

Requisition ID : 1029730

Posting Close Date : 2 / 12 / 25

Salary : The budgeted salary range for theposition is $60,000 to $65,000.

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU / VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

The University of Illinois Chicago offers a very competitive benefits portfolio. Click for a complete list of Employee Benefits.

Position SummaryThis position manages and coordinates the timely handling of all components of clinical research protocols, including pre and post research activities, internal and external to the clinical setting for the Retina Davison and Artificial Intelligence in Ophthalmology (AI-O) center within the Department of Ophthalmology & Visual Sciences. Responsible for the implementation and conducting of multiple research projects. Coordinates comprehensive patient protocol treatment schedules to maintain compliance to protocol requirements. Develops and implements effective patient recruitment strategies. Oversees and participates in subject recruitment, screening, scheduling, testing, and data management for a multi-faceted investigation.

Duties & Responsibilities

Assist in establishing and coordinating the implementation of clinicalresearch protocol priorities and organization structure.

Notify and inform physicians, clinical staff, affiliates and grantsponsors of adverse events and protocol modifications, including their impacton the clinical research program.

Coordinate the activation and maintenance of clinical protocols,including review and completion of submissions, amendments, and adverse eventreports as required by the UIC Institutional Review Board (IRB), the UICInstitutional Biosafety Committee (IBC), the UIC Research Finance Office(CRFO), the UIC Office of Sponsored Programs (OSP), other regulatory agenciesand grant sponsors.

Compose and revise study protocols, informed consents and patientrecruitment materials when needed.

Work closely with Pre Award, Post Award, Department Accounting andSponsor regarding patient billing.

Communicate with UIC Compliance regarding hospital pricing. Createitemized study budget, make timely coverage analysis review request to CRFO,negotiate study budget with grant sponsors

Assist Post Award with clinical trial close out. Reconcile internalbills, close human subjects program advances, etc.

Act as liaison between physicians, clinical staff and the UIC offices,CROs, grant sponsors and regulatory agencies to ensure priorities are clearlycommunicated, timelines are caught and resources are allocated appropriatelyacross multiple ongoing projects.

Communicate clinical information and work with stakeholders to create bestpractice tools.

Assist in study eye exams and study treatment; participate in researchactivities involving ophthalmic imaging and ultrasonography; check vital signs,collect, process or ship samples including surgical specimens.

Assist study photographers in study imaging uploading to reading centers, datarepositories, and databases.

Conduct monitoring phone calls and on-site visits with CROs and sponsors.

Enter study data to EDC and solve queries within required timelines of grantsponsors.

Store, monitor and dispense study medications, monitor and record storagetemperatures on daily basis.

Store, organize and monitor inventory of study device and supplies, order wheninventory is low, and return to sponsors when required at the end of clinicaltrials.

Create study source documents and data collection forms per study requirements.

Collect study team members' signatures on study documents (if wet ink, from eyeclinic and offices) in a timely manner.

Assist physicians and clinical staff in identification, recruitment andenrollment strategies of patients to increase enrollment and to meet clinicalresearch protocols.

Analyze retention rates and formulates plans to retain participants.Coordinate outreach to and liaison with staff at schools, community clinics,science fairs, etc. to make research presentations and recruit new participantsfor various research projects by reviewing clinical schedules, identifyingpatients, and order entry.

Execute informed consent process and monitors patient status; Enrollparticipants into programs, explaining the research protocols to the clientsand supporting family / friends, and obtain appropriate consent forms.

Ensure that participant enrollment and research activities comply withestablished protocols, regulatory and monitoring agency standards, and grantsponsor guidelines.

Participate in conducting surveys of participants and supportingfamily / friends.

Collect and review client evaluations / assessments, surveys, andparticipant interviews to develop reports for the PI and appropriate agenciesand grant sponsors. Evaluate data to determine project effectiveness

Assist investigators in preparing study data, literature reviews,analysis for meeting presentations and publications.

Work with study team and clinic managers to ensure and assist completionof timely training and study certifications for study team members and studydevice.

Train and continue to organize and work with junior coordinators,undergraduate students, medical students, residents, fellows on new and ongoingresearch projects. Maintain submissions required by regulatory agencies andperform as a resource for study team on study-related issues.

Participate in continuing education and training.

Attend investigator and coordinator meetings domestically.

Maintain,arrange, and coordinate existing and new entries for clinical researchdatabases including ophthalmic imaging databases and collaborations within andoutside of UIC including Microsoft Excel, REDCap, Box folders, and backupphysical hard drives while ensuring strict IRB, health data regulation, andHIPAA compliance.

Liaisonwith the UIHealth biorepository, IRB, and outside centers for requestsincluding frozen tissue specimens, tissue blocks, and imaging requests.

Communicateand liaison with the researchers, collaborators, UIC core resources and thecancer center for data requests and research collaborations including lab meetingsfor new and existing project updates and think tanks.

Monitor,organize, and coordinate existing and new specimen contributions to theophthalmic biorepository from clinic and surgery including patients with oculartumors.

Maintainthe Cless Ophthalmic Surgical Training and Simulation Center for surgicalresearch

Datacollection, organization, maintenance, and transfer for research projects andcollaborations including those within the Ai-O Center

Assistprincipal investigator in grant and manuscript submission.

Performsother duties and special projects as assigned.

Minimum Qualifications

• Bachelor degree in nursing, mental health, psychology, pharmaceutical sciences, social science, or a related field required.
• At least one year experience in a research discipline required. Experience in a clinical research setting, experience working with Federal Regulations and IRB's required.
• Prior experience with medical terminology and procedures including electronic medical records and billing preferred.
• Ability to manage multiple tasks. Strong interpersonal and customer service skills. Requires excellent communication, organization, presentation and computer / pc skills. Proficiency in Microsoft Office and other related software.
• Knowledge of research protocols, principles and procedures; knowledge of aspects of clinical trials such as screening, interviewing, case reports forms; knowledge of experimental design, mathematics, statistics, computer applications and computer data management; oral and written communication skills; knowledge of a science such as biology or psychology; ability to identify, produce, organize, evaluate and interpret data; knowledge of ethics and regulatory procedures (i.e. informed consent, IRB applications, data safety and monitoring plans) involved with clinical trials and other clinical research; ability to work as a member of a project team; knowledge of clinical tasks required for research (e.g. phlebotomy, centrifugation, interviewing).

Preferred Qualifications

The University of Illinois System is an equal opportunity employer, including but not limited to disability and / or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment / misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Salary : $60,000 - $65,000