What are the responsibilities and job description for the Procurement Specialist position at University of Indianapolis?
Job Description
The Procurement Specialist will be responsible for managing the procurement process of goods and services, ensuring that purchasing decisions align with university needs, budget, and policies. This role requires strong negotiation skills, effective communication, and the ability to manage vendor relationships while maintaining cost efficiency and quality standards.
Requirements/Qualifications
Experience
Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.
UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.
As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!
The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.
Benefits
The Procurement Specialist will be responsible for managing the procurement process of goods and services, ensuring that purchasing decisions align with university needs, budget, and policies. This role requires strong negotiation skills, effective communication, and the ability to manage vendor relationships while maintaining cost efficiency and quality standards.
Requirements/Qualifications
Experience
- Minimum of 3 years of experience in procurement.
- Relevant experience in lieu of education will be considered.
- Experience in higher education or nonprofit organizations is preferred.
- Associate's or Bachelor’s degree in Accounting, Business, Supply Chain Management or a related field or significant experience directly related to the position.
- Strong strategic thinking skills, a deep understanding of procurement practices, and the ability to contribute to the overall efficiency and success of the university.
- Proficiency with financial reporting software (e.g., Banner, PeopleSoft, Oracle) and advanced Excel skills.
- Strong attention to detail, organizational skills, and the ability to manage multiple projects and deadlines.
- Excellent communication and interpersonal skills, with the ability to collaborate with various departments.
- Ability to think critically, solve problems, and make data-driven decisions in a dynamic environment.
- Procurement Management: Manage the end-to-end procurement process, including identifying needs, sourcing suppliers, negotiating contracts, and overseeing order fulfillment.
- Supplier Relationship Management: Build and maintain strong relationships with current and potential suppliers. Assess supplier performance and resolve any issues related to quality, delivery, or cost.
- Market Research: Conduct research to identify potential suppliers and stay updated on industry trends, market conditions, and new products or services.
- Cost Optimization: Negotiate pricing, terms, and conditions with suppliers to achieve cost savings while ensuring high-quality products and services.
- Compliance: Ensure all procurement activities adhere to university policies, procedures, and legal/regulatory requirements.
- Reporting and Documentation: Maintain accurate records of procurement transactions, supplier contracts, and purchasing reports. Prepare procurement reports for management when necessary.
- Software Implementation & Integration: Collaborate with the IT department, software vendors, and other University departments to ensure seamless integration of the new procurement software. Oversee the configuration and customization of the system to meet the organization's procurement needs.
- Problem Solving: Address and resolve any procurement-related issues, including supply chain disruptions or quality concerns.
Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.
UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.
As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!
The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.
Benefits
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Life Insurance
- Tuition Discount
- Retirement Savings Plan - 403B
- Paid Vacation and Sick Time Accruals
- Paid Holiday time and additional University days off
- Employee Discounts & Services
- Free Parking
- Onsite Health & Wellness Center
