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Administrative Advancement Associate, UI Stead Family Children's Hospital Job at

University of Iowa Center for Advancement
Iowa, IA Full Time
POSTED ON 2/15/2025
AVAILABLE BEFORE 5/14/2025

Provides administrative support for University of Iowa Health Care Stead Family Children's Hospital fundraising team; independently completes projects of some complexity according to established processes.

Position allows for some telecommuting / work from home (up to 2 days per week depending upon business need and leader approval). Our office is located in Iowa City, IA.

Please submit a cover letter with application.

Responsibilities :

  • Creates, updates, and modifies prospect plans in database system with little direction; provides reminders and follow up for advancement officers related to prospect plans.
  • Manages team’s gift intake process which includes working with gift accounting to deposit incoming gifts, ensuring they are deposited in the correct funds, communicating with development staff upon arrival, submitting a TDX when an adjustment needs to be made, and proactively drafting gift announcements.
  • Plans and coordinates all logistics and agendas for campus visits for prospects and donors; provides recommendations to advancement officers on potential prospects to see in a location.
  • Manages and executes stewardship cards for donors on a bi-monthly basis.
  • Creates detailed profile of meeting attendees; summarizes database information and other available information into a profile document for the advancement officer's use.
  • Creates basic meeting materials and agendas with limited direction; may suggest items to address during common conversations.
  • Provides proactive calendaring support; independently prioritizes and decides which meeting to move or cancel.
  • Creates procedures and shares best practices for internal processes; uses project management software in non-standard ways by modifying existing templates to manage workplans.
  • Answers complex questions from UICA colleagues, external constituencies, and / or donors.
  • Collaborates with advancement officer on invitation list, making recommendations based on information available; creates project plan in project software and provides work plan management; produces original materials for events (invitations, promotional flyers, program booklets, etc.); provides logistical support at the event.
  • Submits requests for information from data management; modifies existing queries or writes original queries; reviews information for accuracy and provides basic formatting.

Education & Experience :

Required :

HS diploma 6 years administrative experience, OR associate’s degree 4 years administrative experience, OR bachelor’s degree 2 years administrative experience.

Please submit a cover letter with application.

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