Administrative Assistant - CVM CCR Administrative Support

Department:
SOM KC Cardiovascular Medicine
-
CCR Administrative Support

Position Title:
Administrative Assistant - CVM CCR Administrative Support

Job Family Group:
Professional Staff

Job Description Summary:
This position is responsible for providing administrative support to the Department of Cardiovascular Medicine including the Program for AI and Research in Cardiovascular Medicine (PARC), the division of Cardiovascular Medicine Translational Research, and all other Cardiovascular Medicine basic science research activities.

Job Description:

Key Roles and Responsibilities

• Submit grant proposals, effectively manage grant submission timelines, and track the progress of all grant submissions.
  
• Submit abstract and journals, effectively manage abstract and journal submission timelines, and track the progress of all abstract and journal submissions.
  
• Manage IRB tasks including requesting and troubleshooting trainees' IRB related trainings.
  
• Manage assigned email accounts including reading, tracking, and responding.
  
• Manage and review assigned daily, weekly, monthly, quarterly, and annual schedules and tasks.
  
• Schedule meetings, take meeting minutes, and track meeting action items.
  
• Plan elective research blocks for trainees.
  
• Assist with planning clinic and electrophysiology lab schedules.
  
• Track clinical cases.
  
• Plan, organize, and manage teaching conferences.
  
• Organize and maintain research ideas, case reports, and the research files located in the shared OneDrive folders, P: drive, and/or in Redcap.
  
• Transcribe letters and emails.
  
• Assist with manuscript/monograph editing, formatting, word counts, etc.
  
• Assist with compiling and formatting presentation slide decks.
  
• Organize journal club for PARC.
  
• Organize invited lectures for PARC.
  
• Compile the PARC quarterly newspaper.
  
• Book travel arrangements and process travel reimbursements.
  
• Maintain the website and social media accounts for each assigned research program or division.
  
• Track certifications and continuing medical education requirements for research faculty members.
  
• Maintain curriculum vitae and bio sketches for research faculty members.
  
• Maintain research faculty members professional memberships and subscriptions.
  
• Coordinate IT access for medical students.
  
• Coordinate the Cardiovascular Summer Research Training Program.
  
• Assist with invoicing services for the Cardiovascular Medicine Core.

Required Qualifications

Education:

• High school diploma or equivalent

Work Experience:

• Two years of administrative support experience

Preferred Qualifications

Education:

• Bachelor's degree

Work Experience:

• Experience in healthcare, research, and/or an academic setting.
  
• Experience with grant submissions.
  
• Experience using Workday.
  
• Experience using the Huron Research Suite.
  
• Experience using Redcap.

Skills

• Expertise with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
  
• Effective communication skills
  
• Exceptional customer service skills

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Documents

• Resume/CV
  
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$24.20 - $35.09
Minimum
$24.20
Midpoint
$29.64
Maximum
$35.09

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Administrative-Assistant-CVM-CCR-Administrative-Support_JR007936 or go to https://careers.kumc.edu/ and search for position number JR007936.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination

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