KUMC School of Nursing Grant Program Coordinator

Department:
SON Grants and Research Office (OGR) Faculty and Research Support
-
OGR Operations

Position Title:
KUMC School of Nursing Grant Program Coordinator

Job Family Group:
Professional Staff

Job Description Summary:
The Program Coordinator is assigned to assist one or more Program Directors/Principal Investigators (PD/PIs) in the coordination and execution of activities associated with sponsored projects. The Program Coordinator is responsible for working with one or more PD/PIs and their interdisciplinary teams, as well as affiliate sites, to perform post-award activities in a service-focused environment. The Program Coordinator coordinates the day-to-day activities of grant funded projects, including recruitment of sites, program outreach and marketing, communications, logistics and mandatory sponsor reporting. The Program Coordinator reports to the Associate Dean of Research and works very closely with their assigned PD/PI.

This is a 0.80 FTE grant funded position.

Job Description:

Key Roles and Responsibilities

Recruitment of Clinical Sites

• Coordinate with PD/PIs for recruitment of clinical sites for program participation.
  
• Facilitate MOA/Letters of Support for newly recruited academic-clinical partners.

Program Outreach and Marketing

• Actively coordinate with the SON Marketing Manager to market the program to internal and external constituents.
  
  • Create, track, submit and manage news brief submissions.
    
  • Collect and share spotlight stories on awarded students, preceptors and faculty featuring the grant program and highlighting the grant award sponsor.
    
• Maintain a distribution list of professional nursing organizations for program outreach and marketing.

Communications

• Manage communications and timelines for evaluations of academic-clinical partners and preceptors.
  
• Communicate with preceptors on preceptor training.
  
• Communicate with the Office of Student Affairs and Enrollment Management (OSAEM) to facilitate timely scholarship application communication with students each semester.
  
• Maintains meeting agendas/minutes, distributes to collaborators.
  
Communicates with project team regarding team planning meetings, applicant review.

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Logistics

• Manage, create, and edit the scholarship award application for applicants in REDCap.
  
• Maintain list of applicants and awardees for each semester.
  
• Maintain online database about grantees, based on sponsor requirements.
  
• Schedule and staff all meetings associated with project(s) (e.g., Team meetings, Advisory Council meetings, recruitment meetings with academic-clinical partners, others as needed).
  
• Arrange on-site and virtual visits with project team and academic-clinical partners including hotel reservations, on-site meeting agenda, virtual meeting invites.
  
• Coordinate purchasing for Grant programs and participate in monthly budget meetings.
  
• Attend all sponsor Technical Assistance meetings.
  
• Ensure preceptors are receiving preceptor gifts, according to gifting schedule.

Reporting

• Manage and document the grant milestone activities progress and completion with attention to deadlines.
  
• Coordinate with PD/PIS on the completion and submission of required sponsor reports:
  

• Quarterly Reports
  
• Non-Competing Continuation Reports
  
Annual Performance Reports

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Required Qualifications:

Education:

• Bachelor's Degree. Related professional-level work experience may be substituted for degree on a year-for-year basis.

Work Experience:

• One (1) year of related professional-level work experience.

Preferred Qualifications:

Work Experience:

• Previous work experience in a School of Nursing or academic setting.
  
• Experience in leading or managing a grant-funded program, including responsibility for oversight of program objectives, budget management, compliance with funding requirements, and reporting outcomes.
  
• Experience with Redcap, Qualtrics, Microsoft Office, Zoom, Teams.
  
• Experience working with faculty, administrative staff and students.
  
• Experience working independently.

Skills:

• Strong organizational, multitasking, and communication skills.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Documents:

Resume/CV
Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Part time

Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$26.13 - $39.20
Minimum
$26.13
Midpoint
$32.67
Maximum
$39.20

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/KUMC-School-of-Nursing-Grant-Program-Coordinator_JR008093-1 or go to https://careers.kumc.edu/ and search for position number JR008093.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination

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