What are the responsibilities and job description for the Operational Review Coordinator position at University of Louisiana Lafayette?
Position Title: Operational Review Coordinator
Department: 6500|Operational Review
Responsibilities:
The Office of Operational Review is seeking a highly organized and detail-oriented Operational Review Coordinator to support the University's efforts in managing contracts, policies, regulatory compliance, and operational matters. This role serves as a vital communication link between the Office and University administrators, faculty, and staff, ensuring smooth operations and effective collaboration. Reporting directly to the Interim Director, the Coordinator will manage office functions, provide administrative support, and facilitate the daily activities of the department.
- Serve as the primary point of contact for faculty, staff, and students seeking assistance from Operational Review.
- Support the Interim Director and professional staff by performing a wide range of administrative duties.
- Organize and maintain office infrastructure to ensure efficient daily operations.
- Handle document management, including logging, organizing, filing, tracking, and reviewing documents for approval.
- Manage calendars and coordinate scheduling of meetings and appointments.
- Answer, route, and respond to phone calls in a professional and timely manner.
- Procure office supplies and maintain inventory to support departmental needs.
- Collect, distribute, and manage campus and U.S. mail for the Office of Operational Review.
- Ensure a professional and welcoming office environment during regular University business hours.
- Perform other job-related duties and special projects as assigned by the Interim Director and professional staff.
Qualifications:
- Associate’s Degree
- 3 years of commensurate experience will substitute for the degree requirement
Preferred Qualifications:
- Bachelor’s degree
- The desired candidate must be proficient in computer programs such as Word, Outlook, Adobe, and Excel.
- Preference will be given to candidates with experience in college/university operations or with experience in a law office or other similar legal setting.
- Applicants must have strong skills and background in organizing and maintaining files.
- Applicants must be attentive to detail and have the ability to prioritize and manage multiple tasks.
- Applicants must also be personable, possess excellent communication skills, and be able to take direction and work well with others as well as work independently.
- Applicants must have the ability to maintain confidentiality, and to exercise discretion and good judgment.
Job Ad# (req4198)
