Coordinator, Residence and Real Estate

Job Title: Coordinator, Residence and Real Estate

Department: Facilities Management

Reports To: Manager, Warehouse & Logistics

Location: Lynchburg, VA

Job Type: Full-time; 2080 hours annually

FLSA Status: Non-exempt

Annual Salary Range: $40,000-45,000

About the University of Lynchburg:

The University of Lynchburg is a nationally recognized private university dedicated to fostering innovation, authenticity, and inclusivity. We challenge students to cultivate a world of positive change, inspiring independent thinkers to become trustworthy, effective leaders within caring communities.

Founded in 1903, the university has evolved from a small institution to a vibrant community of over 2,500 students, supported by a global network of more than 36,000 alumni. We are committed to serving our students and empowering them to serve the world. As a staff member, the Coordinator plays a vital role in supporting meaningful work within our communities.

Job Summary:

The Residence and Real Estate Coordinator plays a crucial role in managing and organizing activities, programs, and administrative tasks related to all University-owned residential facilities, both on and off campus. This position ensures smooth daily operations, provides support to faculty, staff, and students, and acts as a liaison between various University stakeholders. The ideal candidate will possess strong organizational, communication, and problem-solving skills to effectively manage multiple responsibilities and contribute to departmental success.

Key Responsibilities:

• Program and Event Coordination:
  • Oversee all operational aspects of the residential process related to University Facilities and real estate.
  • Coordinate with the Office of Residential Experience for residents needing accommodation, health needs, and emergency relocations.
  • Plan, organize, and manage student housing selection, room assignments, early arrivals, and late stay requests.
  • Coordinate logistics for residential facility programs, including scheduling, space reservations, and material preparation.
  • Spearhead residential space reviews through the year and access damages or concerns.
• Administrative Support:
  • Perform daily administrative tasks, including data entry, record maintenance, and report preparation.
  • Respond to inquiries from students, faculty, staff, and external partners.
  • Prepare and distribute communications (e.g., emails, newsletters, promotional materials).
  • Ensure seamless service between residents and the Facilities Management team regarding work orders and residential concerns.
  • Interface with an external real estate/property management company to manage auxiliary assets of the University.
• Student and Faculty Support:
  • Provide support to students, addressing inquiries, coordinating resources, and offering guidance.
  • Maintain and update departmental information, including student records and program documentation.
• Budget and Resource Management:
  • Maintain housing utilization goals across residential spaces and real estate.
  • Assist with budget monitoring, including invoice processing, expense tracking, and financial record maintenance.
  • Manage departmental supplies, inventory, and purchasing.
• Communication and Liaison:
  • Serve as the primary point of contact for operational concerns related to on-campus housing and other University-owned real estate.
  • Act as a liaison between the department and other University units.
  • Act as a liaison between the University and its external vendors for real estate and property management.
  • Attend department meetings, record minutes, and follow up on action items.
  • Build and maintain positive relationships with internal and external stakeholders.
• Other duties as assigned

Working Conditions:

The position is primarily based in an office environment, with occasional requirements to attend events outside regular working hours and on holidays. Some lifting and moving of materials may be required for residential space setup. This position is classed as Essential Personnel whenever students or guests are in residence on campus.

The University of Lynchburg is committed to diversity within its community and welcomes persons of color, women, and Indigenous/Aboriginal people of North America, persons with disabilities, the LGBTQIA community, and others who may contribute to the further diversification of the University of Lynchburg community.

Qualifications:

• Bachelors degree in Business, Management, Logistics, or a related field.
• 1-3 years of experience in an administrative or coordination role, preferably in higher education.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with database management.

Desired Qualifications:

• Experience in a university or educational setting.
• Experience in residence life, leasing, property management, or a related field.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Familiarity with event planning and project coordination.