Administrative Specialist CL2

Statement of the job

The University of Maine at Fort Kent is looking to hire a full time A dministrative Specialist CL2 for forty hours per week. The Administrative Assistant is responsible for the operation of the switchboard and mailroom, as well as providing support to the Campus Store. Support to the Campus Store will include retail clerical duties related to selling, stocking, and inventory management of the University's retail operations. The position provides assistance to patrons in the store, over the phone and online. The position requires solid verbal and written communication skills, good judgement, and the ability to work both independently and in a fast paced environment.

The starting rate is $18.22 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers a wellness program.

Key Job Duties (not limited to)

• Answering phones and redirecting calls as well as managing message changes during school closures
• Sorting mail, notifying faculty/staff/students of packages, shipping packages – FedEx, UPS, USPS
• Managing mailroom machine and postage purchases
• Managing most University cell phones
• Maintaining campus phone list and distributing via email as needed
• Operating cash register and daily reconciliations, opening cashiering, submitting journal entries
• Organizing store/stocking shelves as needed
• Updating booklists on website (working with faculty and campus staff)
• Uploading financial aid vouchers to student accounts
• Processing/paying invoices in Marketplace
• Ordering store inventory, including communications with vendors – design, quantities, approvals, etc.
• Assisting with scheduling of workstudy students and backup approver for hours (as necessary)
• Assisting during inventory counts, book buybacks, special projects, special occasions, etc.
• Managing social media platforms

Job Description

Qualifications:

Required

• High School Diploma or GED
• Minimum of two years office experience or retail setting
• Strong organizational interpersonal, and communication skills.

Preferred

• Experience in customer service and computer software applications.
• Bachelor's degree or equivalent combination of training and work experience
• Prior public higher education experience

Applying for position

To apply click on “Apply Now” below or visit the UMFK Careers Page at https://umfk.careers.maine.edu/ .

For your application to be considered complete you must submit a cover letter and a resume/ CV.

Finalist candidates will be asked to provide the names and contact information for references.

About the University

Located on the northernmost border of Maine, the University of Maine at Fort Kent is a career-focused campus offering relevant, experiential, academic programs and services with personalized attention. UMFK’s diverse student population enjoys the opportunity to live and learn in a beautiful, natural setting and a caring, friendly atmosphere where they thrive as engaged members of the community.

Our vision is that UMFK will transform students into professionals who have the knowledge, skills, and dispositions necessary to meet the evolving demands of a modern workforce.

Taught by full-time faculty, our average class size is 16 students to one faculty member. Our students come to us from throughout the United States as well as approximately 30 countries.

The great outdoor environment of the St. John Valley and forests of New England provide UMFK with abundant resources for learning and research, as well as easy access to the joys of outdoor sports and nature activities. The University and surrounding communities also play important roles in preserving, cultivating, and celebrating the Franco-American/Acadian culture in the St. John Valley and housing one of two Acadian Archives/Archives acadiennes in the nation. UMFK is the only institution in the United States located at the center of the French culture of northern Maine, eastern New Brunswick, and western Québec, offering opportunities for students to study and live in a bilingual region. The surrounding town of Fort Kent is a welcoming town of approximately 3,800 people who are active in various festivals, community gatherings, and civic work. UMFK is embedded near the center of town allowing easy access to amenities and the community at large.

UMFK ranks among the top tier of all northern colleges for the tenth consecutive year, according to the U.S. News & World Report 2021 rankings. For the past 15 years, UMFK has been repeatedly selected as one of the outstanding colleges and universities that The Princeton Review recommends to college applicants in its print and online editions.



Equal Opportunity Statement

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System).