HR Project Assistant (Conf) CL2

The University of Southern Maine (USM) is seeking a full-time Human Resources Project Assistant (Conf) CL2 to support USM Campus Human Resources Services. This is an excellent opportunity for an applicant who is interested in further developing their administrative, data, and project management skills and abilities in a high-production, multi-faceted HR organization where self-direction, efficiency and teamwork are appreciated and respected. This is also a terrific opportunity to pursue a higher ed or advanced degree through a generous tuition waiver benefit for employees and their dependents.

The Project Assistant is a key member of the HR team. The individual will be someone who understands and appreciates the value and importance of the administrative role within a high functioning team. This role will be responsible for a wide range of administrative and project support for the HR team, with an emphasis on facilitating processes and procedures and compiling reports. Additionally, this role assists with the coordination of complex meetings and associated tasks/projects and serves as the point of contact for many constituencies.

This is a full-time, 40 hour/week position. The schedule is Monday through Friday, 8:00 am - 4:30 pm.

USM has an institutional-wide commitment to our service promise to be student focused every day. We are looking for colleagues who are passionate and committed to our core values: Respect & Care, Integrity, Equity and Responsiveness. We are committed to building a culturally diverse team of leaders, faculty and staff and welcome applicants who are multilingual. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.

USM is located in Portland Maine’s metro area that is home to over half a million people with a lively, livable community nationally known for its arts and culture, outdoor recreation, beautiful beaches, and amazing food. Over 60 languages and dialects are spoken in the greater Portland area alone!

Salary: The starting wage for this position is $20.28 an hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee ACSUM/COLT unit member with the University of Maine System.

Benefits: The University of Maine System offers a highly competitive benefits package that includes (but is not limited to):

• 13 paid holidays plus earned vacation and sick time
• Health, Dental, and Vision insurance
• Short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• Tuition waiver program for employees and their dependents (spouse, domestic partner, and dependent children)
• 403(b) retirement plan with employer contribution

To learn more, please review the Benefits Information Summary .

Required:

• 3 years of administrative, project support, or comparable experience; combined with some college. Bachelor’s degree a plus.
• Ability to work well with many people at all levels of an organization.
• Must have a close attention to detail , solid organization, and possess solid i ndependent judgment, initiative, and confidentiality.
• Aptitude for problem-solving, logistics, interpersonal communication, and exceptional customer service
• Data and Microsoft Office proficiency (intermediate to advanced).

How to Apply
Materials must be submitted via “Apply Now” below. You will need to complete an application and upload the following:

Important items to know about the recruitment process:

• Review of applications will begin immediately. For full consideration, materials must be submitted by March 21, 2025.
• Materials received after the initial review date will be reviewed at the discretion of the University.
• The successful applicant is subject to appropriate background screenings.
• We are not able to consider applicants who require Visa sponsorship.

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity, or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System).