What are the responsibilities and job description for the Budget Analyst position at University of Maryland School of Medicine?

Budget Analyst -(SM)

Would you like to play an important role in supporting health information outreach, education and funding to libraries, community based and health focused organizations? If so, please consider applying to join the NNLM Region 1 team!

The Network of the National Library of Medicine, Regional Medical Library (NNLM, Region 1), housed at The University of Maryland, Baltimore's Health Sciences & Human Services Library (HSHSL), provides funding, health information outreach and education for the following states in alignment with the National Library of Medicine (NLM) strategic plan : DC, DE, KY, MD, NC, NJ, PA, VA, and WV.

NNLM Region 1 seeks a dedicated and detail orientated Budget Analyst to manage and analyze the NNLM Region 1 budget of a federal award and subawards.

The Budget Analyst plays a key role in the financial management of grants, ensuring that all activities comply with organizational policies, grant requirements, and applicable regulations. This position is responsible for analyzing, monitoring, and reporting on grant budgets, preparing financial reports, and collaborating with program directors and other staff to ensure successful execution and management of grant-funded projects.

BENEFITS : Exempt Regular

UMB offers a comprehensive benefits package that prioritizes wellness, work / life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland .

SCOPE OF ROLE

Accomplishes responsibilities by applying specialized and theoretical knowledge, principles, and concepts of a professional discipline normally acquired through advanced education or specialized training. Resolves issues and significant matters on behalf of management by utilizing independent judgement, discretion, creativity and analytical thinking. Contributes to development and evaluation of goals and objectives. Creates solutions to ensure legal and policy compliance.

Applies intermediate level knowledge, concepts, principles, and skills. Decision making occurs within defined parameters.

APPLICATION PROCESS :

UMB and HSHSL are fully committed to championing diversity, equity, and active inclusion among faculty, staff, and the student body. The HSHSL provides an intellectually exciting, collegial, and supportive faculty environment that fosters interdisciplinary research and interprofessional opportunities. Salary is $62, - $70, commensurate with qualifications. Application reviews will begin January 6, . The position will be posted until filled. The duration date of the posting should be 30 days.

Budget Management & Financial Analysis (40%)

Manage cooperative agreement and subaward budgets (Network of the National Library of Medicine, Region 1 and Network Web Service Office), ensuring alignment with sponsor funding requirements and grant programs organizational goals.
Monitor actual expenditures against grant budgets to identify variances and ensure compliance with grant restrictions.
Conduct financial forecasting and provide analysis to grant program directors to inform decision-making and resource allocation.
Meet monthly with program directors to review budgets.
Assist with budget modifications and ensure timely submission of budget adjustments to sponsors as necessary.
Perform analysis of grant program budgets, provide current and historical budget data to grant program expenditures.
Process purchasing requests, invoices and payment requests related to grant programs and subaward project activities into financial systems.
Advise program directors on all financial transactions, such as travel, purchasing and subcontracting.
Prepare account reconciliations and financial statements to include actual budget variance explanations.

Grant Compliance & Reporting (25%)

Maintain and ensure comprehension of current Federal, State and sponsor guidelines and requirements. Review Request for Application (RFA) for financial requirements.

Prepare and submit financial reports for grant programs in accordance with grant agreements, including quarterly, annual, and final reports.

Ensure all grant-related financial documentation is accurate and complies with organizational policies and sponsor guidelines.

Assist in the preparation of audits and ensure that all required documentation is maintained for audit readiness.

Track and report program expenditures, including payroll, operating expenses, and indirect costs.

Serve as liaison to UMB Sponsored Programs Administration (SPA) office in meeting all award reporting requirements.

Assist with reviewing and submitting carryforward documents and ad-hoc reporting requirements.

Collaboration & Support (15%)

Collaborate with program staff to provide financial guidance and support for subawards.

Collaborate with program support coordinator on relevant grant financial and operational matters.

Provide / advise on budgetary matters and to align with program goals.

Support program administrators (Principal Investigator, Executive Directors, etc) in interpreting financial information and addressing any budget-related inquiries or concerns.

Collaborate with the Library Business Operations Specialist to ensure proper budgeting and accounting for the operation of the NNLM, Region 1 and NWSO programs Travel to regional and national locations for conferences and meetings to support and promote NNLM, Region 1 and NWSO NNLM, as needed.

Financial Systems & Recordkeeping (10%)

Maintain and update financial records related to grants in the organization's financial management system.

Ensure accurate and timely tracking of revenue, expenditures, and reimbursements for grant-funded projects.

Continuous Learning and Improvement (10%)

Stay current on regulations, trends, and best practices related to grant financial management, including Federal and state regulations (e.g., OMB Uniform Guidance, GAAP).

Recommend and implement process improvements to enhance the efficiency and effectiveness of program financial management.

Qualifications

MINIMUM QUALIFICATIONS

Education : Bachelor's degree in Finance, Accounting or Business Administration, or business-related field. Master’s preferred.

Experience : Two years of experience in financial or management analysis, accounting, budgeting, grants administration or related field.

Other : Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and / or experience is required only directly related education and / or experience may be substituted.

PREFEREED QUALIFICATIONS

Experience working with Federal grants (i.e. NIH, HHS, etc)

KNOWLEDGE, SKILLS, and ABILITIES

Knowledgably or experienced with grants administration.

Willingness and ability to travel.

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology / systems.

Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range : $62, - $70, ( Commensurate with education and experience)

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. For more information, follow this linkUMB Notice of Non-Discrimination.

Reg or CII Exempt Staff-EDEmployee Class : Exempt RegularFull Time / Part Time : Full-Time

Shift

Day JobFinancial Disclosure : No

Organization

Health Sciences and Human Services Library - Administration

Job Posting

Dec 16,

Unposting Date

Ongoing

Salary : $62 - $70

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