What are the responsibilities and job description for the Specialist, Asset Management position at University of Maryland School of Medicine?

Specialist, Asset Management-() The Office of the Controller for the University of Maryland, Baltimore has an exciting opportunity for an Asset Management Specialist.

About the Office of the Controller

Our mission : We provide quality service and informed leadership to the campus in areas requiring our financial expertise.‌

Our vision : Financial Services is committed to supporting UMB's vision of attaining national eminence. Our highly trained, professional staff will :

Provide accurate, timely information.
Be sensitive and flexible to a changing financial environment.
Promote open communication and collaborative relationships.
Foster a supportive and caring work environment.
Provide ongoing training to the campus.

Benefits : Exempt Regular

UMB offers a comprehensive benefits package that prioritizes wellness, work / life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland .

The ideal candidate will personally connect with the Administration and Finance Guiding Principles which closely mirror UMB’s core values : Respect and Integrity, Well-Being and Sustainability, Equity and Justice, and Innovation and Discovery.

PRIMARY DUTIES

Coordinate and administer a comprehensive and accurate fixed asset register, ensuring all additions, disposals, and transfers / changes are properly classified and recorded in asset system and general ledger, assets are appropriately and timely tagged for safeguarding, and reconciled for accurate financial reporting.

Oversee the monthly capital asset evaluation process to ensure the purchase meets capital asset criteria outlined in UMB and USM policies and procedures and to ensure the correct asset values and details have been assigned in preparation for the system upload process to ensure accurate recording using Financial System Asset and the Procurement & Invoice Modules.

Assist with coordinating campus-wide inventory counts and audits of inventory existence.

Coordinate and monitor equipment loan originations, identify purchases and process loan reimbursement requests, accordingly, and ensure the asset is accurately and timely recorded in the asset in the system based on the in-service date. Also, coordinate and process debit service loan repayment requests through the State RSTARS system and prepare journal entries to allocate repayment charges to the appropriate owner organizations.

Monitor construction invoice payment requests from bond funds to ensure bond revenue is accurately accounted for and review construction projects activity reports semiannually to determine if activity value should be capitalized for financial reporting purposes. At fiscal year-end, identify closed construction projects, determine if the project value should be added to the asset system based on the policy thresholds, record assets accordingly, and adjust prior capitalization for accurate financial reporting

Conduct timely reconciliations of general ledger accounts using advanced accounting knowledge and propose adjusting entries to correct errors. Coordinate with relevant teams to recommend corrective actions for entries affecting sponsored projects.

Validate Fixed Asset Account balances for Fiscal Year End Financial Reporting, prepare necessary Fixed Asset reports to support account balances in preparation for Financial Statement audits, this includes reports of additions, retirements, depreciation, and accumulated depreciation. Respond to audit inquiries and requests for journal entry back-ups in line with audit requirements.

Oversee the monthly closing of the asset sub ledger for both Primary and GAAP Ledgers. Assist in the preparation of year-end close reporting and schedules including the Capital Asset Roll-forward Report.

Serve as a primary resource for asset management inquiries and respond to asset inquiries in professional and timely manner, as needed.

Complete administrative requirements such as performance evaluations, productivity and process monitoring, organization, and documentation, calendar, time, and meeting management.

Maintain updated procedures for asset and accounting functions where needed. Maintain asset system performance and efficiencies, update / enhance as needed.

Fulfill other duties as assigned, contributing to the successful operation of Office of the Controller-General Accounting and supporting the overall goals and values of the institution.

Perform other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS Education : Bachelor's degree in Accounting, Finance, or Business Administration or related field of study. Experience : Two years of accounting / business office experience required. Previous university and / or inventory control experience is highly desirable. Other : Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and / or experience is required only directly related education and / or experience may be substituted. KNOWLEDGE, SKILLS, ABILITIES Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology / systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

HIRING RANGE : $74, - $78,, Commensurate with education and experience.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. For more information, follow this linkUMB Notice of Non-Discrimination.

Reg or CII Exempt Staff-EDEmployee Class : Exempt RegularFull Time / Part Time : Full-Time

Shift

Day JobFinancial Disclosure : No

Organization

Office of the Controller

Job Posting

Jan 29,

Unposting Date

Feb 28, , 11 : 59 : 00 PM

Salary : $74 - $78

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