Accounting Clerk

Accounting Clerk III

The Payroll Services team is hiring an Accounting Clerk III to provide support in a C1 capacity. The contract length is six (6) months with a potential extension up to one (1) year. This role will provide direct support to the Payroll Services team as they continue to navigate the recent system transition to Workday. This role will specifically help manage and evaluate Service Now cases, handle foreign national tax status changes, assist with final leave payouts, and contact units with overpayment recovery offsets.

Position – CI Contractual Hire working up to 40 hours per week, up to 6 months (more details on CI contracts below).

Job Summary: Under general supervision, performs complex accounting clerical or bookeeping tasks to support accounts payable/receivable, payroll, timekeeping, auditing, cashiering, grants accounting, and/or other accounting related functions. Posts journal entries, processes payments or deposits, and verifies accuracy of data. May lead and train other personnel.

Position duties – The Accounting Clerk III position duties include but are not limited to:

• Performs complex clerical accounting such as posting and reconciling ledgers, bank accounts, preparing trial balances and statistical reports, resolving cash accounting discrepancies.
• Leads others in accounting clerical activities of a unit, provides guidance and instruction, assists in determining work priorities.
• Compiles and/or coordinates collection of data for inclusion in a variety of regular reports following prescribed format.
• Reviews and/or processes financial documents such as invoices, vouchers, receipts, requisitions and reports, ensuring accuracy of mathematical computations and completeness; resolves discrepancies.
• Monitors departmental accounts by gathering statistical data, maintaining reports and records, identifying variances, errors and discrepancies.
• Performs analysis of sales transactions and bank account deposits by reviewing entries, verifying amounts, compiling and comparing balances.
• Maintains manual and automated recordkeeping systems by tracking, verifying and updating records, files and reports. Inputs, monitors, and corrects data in automated systems; generates reports.

Department/Project-Specific duties -

• Evaluating and assigning cases to appropriate staff in Service Now
• Answering the "easy" questions and/or pointing employees in the right direction to find what they need in Service Now
• NRA FICA changes
• Monitoring and making appropriate switches when foreign national tax status changes.
• Final Leave Payouts
• Verifying hours that don't look correct with UHR
• Entering payout into Workday from Report.
• Contacting units with Overpayment Recovery Offsets
• Corresponding with the departments to let them know they need to collect money from the employees
• Mail From CPB
• Every other week getting the documents and reissued checks into the envelopes for the other campus couriers. This is a quick turnaround as the mail comes around noon and the couriers are already here waiting.

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs

Minimum Qualifications – High school diploma or GED and three (3) years of accounting clerical experience.

Number of hours per week – up to 40 hours per week

Hourly rate – $23/hr

Work environment – Hybrid, three days per week in person in College Park, MD

C1 Benefits - https://uhr.umd.edu/benefits-and-wellness/health-plans/contractual-employees-health-benefits

Additional CI Contract Details

CI contracts can be for full-time. However, the contract must be for 6 months and can only be renewed for up to another 6 months (for a total of 12 months).

If as a CI employee they are full-time, this would trigger a benefits event and as the employee you would be eligible to elect benefits and receive the state subsidy. If you elect benefits, then you would not have benefits deductions taken from your paycheck, but would rather pay DBM directly. To be eligible, as the employee, you would have to consistently work over 30 hours per week.