Business Services Specialist

Job Description Summary & Additional Information

Organization's Summary Statement:

Under general supervision, supervises the day to day activities of support staff providing business management services to a department or division. Responsibilities include entry level professional work in a combination of business operations such as finance and budget, human resources, procurement, contract and grant administration, and/or facilities management functions.

Primary Duties:

1. Supervises daily work operations. Plans, schedules, assigns, and reviews work. Trains employees and evaluates performance. Ensures that work meets established standards of quantity or quality.

2. Assists in planning and developing the department/division budget. Analyzes areas of expenditures and revenues; identifies problem areas; and recommends changes. Prepares budget amendments and maintains records of salary and FTE encumbrances.

3. Assists in preparing applications or renewals for grants and contracts. Develops cost projections such as salary and fringe benefits.

4. Assists investigators in administering grants and contracts in accordance with University policies and sponsor`s requirements regarding records, reports, controls, and conditions regarding the expenditure of funds.

5. Supervises the creation, maintenance, reconciliation of accounts using an automated database.

6. Oversees the preparation and processing of payroll journals, purchase requisitions, and timekeeping records.

7. Coordinates the personnel requirements of the department/division with the institution`s human resources office with regard to recruitment, training, classification/compensation, payroll, or benefits.

8. Oversees department billing for postage, telephone, copier, film processing etc.

9. Participates in space planning activities. Coordinates the renovation or relocation of department administrative and research areas.

10. Authorizes and monitors the payment of invoices. Resolves discrepancies with vendors or service providers.

11. Sets up and monitors department/division maintenance and service contracts on equipment, instruments, and facilities.

12. Prepares activity, financial, and annual reports or analyses.

13. Evaluates effectiveness of office operations, recommends, and implements changes.

14. Serves as department/division liaison to central offices of the institution as well as sponsoring agencies.

Physical Demands:

Sedentary work performed in an office environment and requires the ability to operate standard office equipment and keyboards. Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials or attend meetings on campus.

Preferences:

• Previous experience working in a university or higher education setting.
• Previous experience working in a business or financial office environment.
• Previous experience processing invoices.
• Previous experience using Financial Reporting Systems such as KFS, FMIS or Workday.

Licenses/ Certifications:

Although driving a State Vehicle is not a requirement for this position, travel by foot or vehicle may be required from time to time for meetings, deliveries, etc. across campus. If driving a State vehicle, incumbent must possess and maintain a valid Class C Driver’s License or equivalent with fewer than six points.

Required Application Materials: N/A

Best Consideration Date: N/A

Posting Close Date: 4/16/25

Open Until Filled: N/A

Minimum Qualifications

EDUCATION: High School Diploma or GED.

EXPERIENCE: Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work.

OTHER:

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

Working knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP). Working knowledge of management principles and practices. Skill in applying basic analytical skills to review expenditures and revenues, prepare forecasts, and reconcile accounts. Skill in performing basic mathematical computations. Skill in planning work and supervising others. Skill in organizing and executing multiple assignments under specific time constraints. Ability to understand and interpret University policies and procedures in the areas of finance, human resources, payroll, purchasing, and sponsored programs. Ability to prepare and present budgetary, accounting, and other reports and schedules. Ability to communicate effectively orally and in writing. Ability to operate office equipment, computers, and related software. Ability to handle sensitive and confidential matters with discretion and tact.

OTHER:

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

CONDITIONS OF EMPLOYMENT:

N/A

Department

VPA-FM-E&E-Utilities

Worker Sub-Type

Staff Contractual (C1) (Fixed Term)

Salary Range

$49,582 -$59,498

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO/AA Statement

The University of Maryland, College Park is an Equal Opportunity/Affirmative Action Employer; all qualified applicants, including veterans and people with disabilities, will receive consideration for employment. UMD is actively engaged in recruiting, hiring, and promoting underrepresented communities. Please read the entire University of Maryland Equal Employment Opportunity and Affirmative Action Statement of Policy.

Women, Minorities, Disabled, Veterans, and LGBTQ Welcome!

Diversity Statement

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Title IX Non-Discrimination Notice

The University of Maryland (UMD) does not discriminate on the basis of sex, gender identity or expression, sexual orientation, race, color religion, national origin, ethnicity, physical or mental disability, protected veteran status, age, genetic information or any other characteristic protected by law in its programs and activities. Specifically, Title IX prohibits discrimination on the basis of sex in UMD programs and activities, including with respect to admission and employment.

Resources

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