What are the responsibilities and job description for the Academic Administrator II/ Grant & Contract Manager- Hybrid position at University of Massachusetts Medical School?
Overview :
GENERAL SUMMARY OF POSITION :
Under the general direction of the Department Chair or designee, the Academic Administrator II is responsible for planning and managing the administrative and business affairs of a department whose functions include : education, research, clinical care, and service.
Responsibilities :
MAJOR RESPONSIBILITIES :
- Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
- Foster on-going improvements in operating efficiency / process
- Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational / financial performance and to realize productivity improvements
- Assist the chair in determining space needs for faculty and revenue operations in the Department
- Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
- Advise the Chair on Human Resource issues such as the development and execution of organizational / staffing plans for faculty and non-faculty
- Responsible for the recruitment, compensation plans, and merit of faculty
- Advise the Chair, faculty and department personnel on employee relations issues
- Supervise all personal action activity related to hiring, termination, increases contracting and funding
- Serve as advisor to faculty for the pre and post award activity relating to grant management
- Assist with the negotiation of research and trust fund contracts with outside organizations
- Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts
- Review department needs and recommend priorities based on availability of funds
- Devise funding strategies where the sources represent multiple venues, internally and externally
- Manage all department funding sources by monitoring revenue and expenditure activity
- Adhere to University, State, and funding agency regulations
- Responsible for the division's indirect cost, time, and effort reporting
- Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
- Represent the department at administrative meetings within and outside of the MedicalSchool
- Serve on Institutional committees established to improve school operations and system implementations
- Perform other duties as required
Qualifications :
REQUIRED QUALIFICATIONS :
Bachelors of Science degree in Administration or related field or equivalent experience
5 years of related experience
Prior supervisory experience required
PREFERRED QUALIFICATIONS :
Demonstrated success in an operational / administrative role within an academic healthcare setting
