What are the responsibilities and job description for the Academic Administrator III position at University of Massachusetts Medical School?
Overview
GENERAL SUMMARY OF POSITION:
Under the general direction of the Department Chair or designee, the Academic Administrator III is responsible for planning and managing the administrative and business affairs of a large department whose functions include; education, research, and service.
Responsibilities
MAJOR RESPONSIBILITIES:
- Collaborate with the representatives of the School to define and prioritize departmental strategy and direction
- Oversee teaching and research facility needs for the department as it relates to the research and teaching
- Assist in determining space needs for the faculty and revenue (trust fund) operations relating to school activity
- Advise the Chair or Senior Administrator on development and execution of organizational/staffing plans for faculty and non-faculty school merit
- Advises faculty and school personnel on employee relations issues
- Supervise personal action activity related to hiring, termination, increases contract and funding for school employees and employees funded from school accounts
- Serve as advisor to faculty and division administrators for the pre and post award activity relating to grant management
- Assist with the negotiations of research and trust fund contracts with outside organizations
- Develop and manage the department's annual school budget reporting significant variances and trends, recommending corrective action, and providing forecasts
- Review departments educational and research needs and recommends priorities based on availability of funds
- Manage department funding sources by monitoring revenue and expenditure activity
- Adhere to University, State, and funding agency regulations
- Responsible for the Department's indirect cost time and effort reporting
- Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
- Represent the department at administrative meetings within and outside of the Medical School
- Serve on Institutional committees established to improve school operations and system implementations
- Perform other duties as required.
Qualifications
REQUIRED QUALIFICATIONS:
- Master’s degree in Business, Finance, Management, Public Administration, or equivalent experience.
- 5 years experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
- 3 years of fiscal and NIH grant management (pre- and post-award) experience required. Preferably in research setting
- Analytical ability as evidenced by independent development of solutions and recommendations in the areas of grant/contract management, healthcare and higher education accounting techniques, cost/benefit comparisons, analysis of budget variance and staff resources forecasts.
- Excellent Communication skills both oral and written are essential
- Working knowledge of personal computers, including spreadsheet and word processing software
- Ability to lead diverse teams of people towards positive and shared outcomes
- Ability to travel to off-site locations
