What are the responsibilities and job description for the Program Coordinator - FHC position at University of Massachusetts Medical School?
Overview
POSITION SUMMARY:
Under the general supervision of the Director, the Program Coordinator provides a full range of advanced level complex support services. This position will be responsible for coordinating assigned program activities and leading small projects.
Responsibilities
ESENTIAL FUNCTIONS:
- Coordinate and perform high level, complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures.
- Provide technical assistance and advice to staff concerning assigned programs in order to exchange information, resolve problems and ensure compliance with established policies, procedures and standards.
- Coordinate and monitor assigned program activities.
- Lead small projects in collaboration with the Director or designee.
- Review and analyze data relating to program effectiveness.
- Prepare for meetings including developing agendas and collecting material for distribution
- Coordinate follow up as necessary after meetings with internal and external participants
- Works closely with Director(s) in the planning and development of activities in a timely and efficient manner
- Develop and maintain an effective relationship with team members, senior leadership and other project stakeholders.
- Update the Director or designee on issues or challenges related to program administration in a timely manner.
- Recommend alternative courses of action and implement changes when necessary.
- Participate in the evaluation and implementation of changes in program processes, and ensure that proper procedures are followed.
- Develop and maintain personnel action forms, including oversight of all PA and payroll processing and maintaining personnel files.
- Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details
- Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff
- Maintain the confidentiality of all business documents and correspondence per UMass Chan/ForHealth Consulting policies and HIPAA regulations
- Develop and maintain time schedules for program staff, project events and office activities
Qualifications
REQUIRED QUALIFICATIONS:
- Bachelor's Level Degree or equivalent in Business Administration or related field
- 0-1 years of office experience
- Demonstrated project coordination skills, demonstrated experience in setting priorities, delegation of duties, and independent decision-making
- Proven experience in managing budgets, maintaining record systems, and administering management practices
- Ability to work in a team and meet performance deadlines in a dynamic environment.
- Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
- Proficient in Microsoft Office products
- Demonstrated ability to work appropriately with confidential information.
Additional Information
#LI-AC1
#LI-Hybrid
