Admin Specialist Assoc Health

Job Opening ID

258644

Working Title

Admin Specialist Assoc Health

Job Title

Admin Specialist Assoc Health

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM Pediatrics-Administration

Posting Begin/End Date

1/29/2025 - 2/26/2025

Career Interest

Administration

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Pediatrics is seeking a highly motivated and organized Faculty Affairs Coordinator. This role is integral to our team and involves coordinating essential functions related to faculty affairs, recruitment, event planning, and general administration. The ideal candidate will demonstrate an ability to manage multiple responsibilities effectively with a high level of precision and confidentiality.

This is a hybrid position, with the expectation of at least two days per week on-site.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

Faculty Affairs Coordination:

• Coordinate faculty credentialing, onboarding, reviews, and the faculty leave program via Qgenda.
• Ensure accuracy and compliance with university and department guidelines.

Faculty Recruitment:

• Oversee department-level faculty recruitment processes from inception to completion.
• Maintain and monitor search timelines, ensuring efficient progress according to established schedules.
• Track and report on the progress of faculty searches to departmental and divisional leadership.
• Exercise independent judgment to enhance and optimize recruitment processes.
• Provide logistical support for visitors and donors, including travel and hotel accommodations.

Event Planning:

• Serve as the primary coordinator for the planning and organization of special events, symposiums, and receptions sponsored by the Department of Pediatrics.
• Plan and execute department-sponsored events such as the Holiday Party, faculty dinners, DEI initiatives, and special faculty professorships.

General Administration and Procurement/Financial:

• Initiate, process, and monitor various university, hospital, and department forms, including purchase requisitions, journal entries, travel and business hosting expenses, tuition reimbursements, procurement requisitions, etc.
• Process purchasing orders and review and approve carts for Pediatric Admins.
• Reconcile P-Card statements.

Additional Support:

• Provide backup support to the Executive Assistant in the Office of the Chair.
• Serve as a liaison between administrative staff, faculty, co-workers, and visitors, responding to or routing inquiries and complaints as appropriate.
• Perform other duties as assigned.

Required Qualifications*

• Bachelor's degree in business administration, education administration, or a related field
• Previous experience in an academic or healthcare setting.
• Strong organizational skills and ability to manage multiple tasks with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and experience with Qgenda or similar software.
• Ability to work independently with minimal supervision and as part of a team.
• Experience with event planning and logistics coordination is highly desirable

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.