Facilities Coordinator/Manager

Job Summary

The University of Michigan Health System is seeking a Facilities Building Manager to join its Facilities team. As an integral member of the Facilities and Operations team, the Facilities Building Manager is assigned specific Michigan Medicine clinical care building(s) which may be offsite of the main medical campus in order to serve as primary customer representative for building occupants. This staff member coordinates construction projects, utility shutdowns, and facility impacts; monitors maintenance and service requests; enforces facility policies and procedures; and assesses and reports on facility related matters daily. Overall, the regulatory and esthetic oversight of each assigned building is responsibility of the Facilities Building Manager to track and ensure work is completed.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• Retirement Savings Opportunities

Responsibilities*

• Serve as the primary customer service representative and coordinator for facility related matters in assigned buildings. Act as liaison between building occupants, facilities staff, maintenance staff, project managers and other service providers. Provide status updates on facilities related issues to building occupants, leadership, and other stakeholders through correspondence, reports, and presentations.
• Tour assigned buildings on a regular basis and identify, document and follow-up on facility matters requiring attention. Submit maintenance work order requests for repairs and ensure work is completed as required and/or expected. Proactively recommend facility repairs and improvements. Manage resolution of facility issues and monitor progress of improvements.
• Identify code and regulatory deficiencies during building rounds including but not limited to corridor clearances, allowable storage, access to emergency equipment, fire door operation, etc. and follow up with appropriate parties for correction. Support on-site visits by regulatory authorities including representatives from MBFS, HFES, EHS, TJC and insurance surveyors. Coordinate and conduct code required fire drills and be an on-site resource for life safety matters. Document and coordinate implementation of interim life safety requirements as needed for construction and maintenance activities.
• Utilize technical knowledge and building systems information to continually assess facility operations. Develop alternative responses and solutions to facility related issues, evaluate alternatives with subject matter experts and other resources, and implement proper course of action.
• Review, schedule, coordinate, and communicate utility system shutdowns and room closures to support construction projects and maintenance work. During construction and maintenance project planning, provide input and guidance for activities including but not limited to schedules, site access, debris removal, safety requirements that may impact operations.
• Serve as on-site support during emergencies and unexpected events to ensure mission critical services and infrastructure is maintained. Manage small projects, coordinate repairs and restoration efforts for claims of all size and file Risk Management claims for property loss/damage.
• Provide building oversight for signage and postings and coordinate wayfinding signage improvements with supporting subject matter experts and supporting maintenance staff to execute work.
• Provide support, guidance, and resources to building occupants on facility related policies, internal space planning/changes, building accessibility, decorations, and special events.
• Be customer service point of contact for elevator service provider and serve as a liaison to campus-provided services such as DPSS, Grounds, Parking and Transportation Services, Pest Management, Risk Management, and Waste Management. Coordinate and support facility operations and management as required with Construction Services, Environmental Services, Infection Prevention, and Safety Management Services.

Required Qualifications*

• 4-year degree (BA or BS) in science, engineering, or management discipline or over 8 years of combined relevant experience, or technical training or journeyman's license may be considered in lieu of a bachelor's degree.
• 8 or more years of experience in facilities operations, maintenance, or construction in highly regulated facilities with complex building systems.
• Strong knowledge of overall building systems operations knowledge.
• Excellent written, verbal communication, and customer service skills.
• Knowledge of life safety codes and regulatory standards.
• Solid critical thinking, problem-solving and decision-making skills.
• Working on site is mandatory for this position. This is not a remote (working from home or elsewhere) working position.
• Must be able to work in active clinical and healthcare environments.
• Excellent computer skills.
• Must have excellent people relationship skills.
• An understanding of CMMS systems and basic operations including work orders is desirable.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

260293

Facilities Coordinator/Manager

Facilities Coordinator/Manager

Michigan Medicine - Ann Arbor

Onsite

Full-Time

Regular

Exempt

Um Hospital

MM Facilities Administration

2/18/2025 - 2/25/2025

Facilities Operations