What are the responsibilities and job description for the Executive Assistant – Department of Surgery position at University of Missouri?
Hiring Department
The University of Missouri School of Medcine Department of Surgery
Job Description
The Department of Surgery is seeking a highly motivated individual to provide high-level administrative assistance to the Chair of the Department of Surgery and Senior Director of Operations. Duties will be performed independently and with minimal supervision and include:
Independently schedule appointments and maintain surgical, clinical, and professional calendar for the Department Chair. Coordinate travel arrangements for Chair and prepare expense reports related to this travel.
Scheduling appointments and drafting correspondence on behalf of the Senior Director of Operations.
Answer telephone calls, review correspondence, and respond to inquiries on behalf of the Department Chair. This requires excellent written and verbal communication skills.
Interface with Department Faculty, Staff, Resident Physicians, and officials from the University, School of Medicine and other Departments requesting time or information from the Department Chair. Coordinate annual faculty evaluations.
Track Department Chair’s continuing medical education, credentialing, licensure renewal, and curriculum vitae maintenance.
Drafts complex forms, memos, letters, and presentations for internal and external recipients; proofreads drafts to correct grammar, spelling, and formatting. Drafts meeting agendas, attends meetings, and drafts minutes. Coordinate, prepare and distribute Departmental newsletter.
Coordinate Department of Surgery Grand Rounds lectures, including CME applications and reports, coordination of speaker travel and reimbursement of expenses.
Coordinates department events (holiday party, faculty retreat, faculty recognition banquet, etc.) within budget and with committee input.
Occasional flexible schedule outside of Monday – Friday, 8:00 a.m. to 5:00 p.m is expected.
Perform other duties as assigned.
Shift
Work Hours: Monday – Friday, 8:00 a.m. to 5:00 p.m.
Minimum Qualifications
Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
Experience working with Microsoft programs, including Outlook, Word and Excel, data visualization, and PowerPoint. One year of related experience in business administration, personnel administration, or higher education administration.
Anticipated Hiring Range
Hiring Range: $16.92 to $30.68
Grade: GGS-008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Materials
In addition to filling out the online Application please provide a Cover Letter and Resume.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.
Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.
Salary : $17 - $31
